PROJECT ADMIN CUM PLANNER

Jusgreat Sdn Bhd; Semenyih; On-site; MYR 67,000 - 134,000; Full time

Job summary

Jora Malaysia is seeking a dedicated Planning & Scheduling professional to develop, monitor, and optimize project programmes. You will coordinate with site teams, prepare look-ahead schedules, and support tender efforts with robust scheduling inputs.

Your role includes tracking progress, conducting site visits, producing weekly/monthly reports, and flagging delays with corrective actions. Strong MS Excel, AutoCAD, and Revit skills are valued alongside CIDB/JKR familiarity.

Qualifications

• Degree or Diploma in Construction Management, Civil Engineering, Architecture, or Project Management.
• Additional training or certification in Project Planning / Scheduling within construction or interior design (ID) projects.
• Familiar with CIDB, JKR, and consultant reporting formats.

Responsibilities

• Develop, update and maintain the project work programme using Microsoft Project or Primavera P6.
• Establish milestone, critical path, and work sequences for all project activities.
• Prepare look-ahead schedules (weekly/monthly) for site team coordination.
• Support tender and pre-construction teams in preparing project schedules for new bids.
• Track actual progress versus planned schedule and identify any variance.
• Conduct site visits to verify progress and collect data from engineers and subcontractors.
• Prepare weekly and monthly progress reports, including S-curve, cash flow forecast, and manpower histogram.
• Provide early warning on potential delays and recommend corrective actions.
• Analyze and record all delay events that impact project completion.
• Support preparation of EOT claims with proper documentation and revised programme.
• Assist the Project Manager in developing recovery programmes to regain lost time.
• Liaise with consultants, clients, and subcontractors to ensure programme accuracy and feasibility.
• Participate in coordination and progress meetings, presenting planning updates and reports.
• Communicate scheduling requirements clearly to all site teams.
• Maintain accurate and up-to-date records of all versions of the work programme.
• Prepare management-level dashboard reports summarizing project progress and key issues.
• Support project management in all aspects of planning, monitoring, and reporting.

Skills

Planning & Scheduling

Progress tracking

Coordination & communication

Analytical thinking

Education

Degree or Diploma in Construction Management

Certification in Project Planning / Scheduling

Familiar with CIDB/JKR reporting formats

Tools

MS Excel

AutoCAD

Revit

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

- Develop, update and maintain the project work programme using Microsoft Project or Primavera P6.

- Establish milestone, critical path, and work sequences for all project activities.

- Prepare look-ahead schedules (weekly/monthly) for site team coordination.

- Support tender and pre-construction teams in preparing project schedules for new bids.

2. Progress Monitoring

- Track actual progress versus planned schedule and identify any variance.

- Conduct site visits to verify progress and collect data from engineers and subcontractors.

- Prepare weekly and monthly progress reports, including S-curve, cash flow forecast, and manpower histogram.

- Provide early warning on potential delays and recommend corrective actions.

3. Delay Analysis & EOT (Extension of Time)

- Analyze and record all delay events that impact project completion.

- Support preparation of EOT claims with proper documentation and revised programme.

- Assist the Project Manager in developing recovery programmes to regain lost time.

4. Coordination & Communication

- Liaise with consultants, clients, and subcontractors to ensure programme accuracy and feasibility.

- Participate in coordination and progress meetings, presenting planning updates and reports.

- Communicate scheduling requirements clearly to all site teams.

5. Reporting & Documentation

- Maintain accurate and up-to-date records of all versions of the work programme.

- Prepare management-level dashboard reports summarizing project progress and key issues.

- Support project management in all aspects of planning, monitoring, and reporting.

CRITERIA / REQUIREMENTS

1. Qualification

- Degree or Diploma in Construction Management, Civil Engineering, Architecture, or Project Management.

- Additional training or certification in Project Planning / Scheduling within construction or interior design (ID) projects.

- Familiar with CIDB, JKR, and consultant reporting formats.

2. Experience

- Minimum 3-5 years of experience in project planning and scheduling within construction or interior design (ID) projects.

- Experience in preparing baseline work programmes, monitoring progress, and supporting EOT (Extension of Time) claims.

- Exposure to site coordination, sequence of works, and construction methodology.

3. Technical Skills

• Proficient in :
  • MS Excel (for S-curve, cash flow, and tracking)
  • AutoCAD / Revit (for drawing review and coordination)
• Strong understanding of :
  • Construction workflow (substructure, superstructure, M&E, finishing, ID works)
  • Resource allocation and manpower planning
  • Delay analysis and mitigation strategy

4. Personal Attributes

- Detail-oriented and highly organized.

- Analytical and able to identify risks or potential delays early

- Good communication and coordination skills with site and office teams

- Capable of working indepedently and under pressure

- Strong reporting, presentation, and documentation abilities.