Project Admin cum Document Controller (QA/QC)

SCG Control Solution Sdn Bhd; Puchong; On-site; MYR 42,000 - 68,000; Full time

Job summary

SCG Control Solution Sdn Bhd is seeking a Project Admin cum Document Controller (QA/QC) to join their team on a full-time basis, based in Penang Island / Puchong, Selangor. The role combines administrative support with specialised document control and QA/QC responsibilities to ensure meticulous management and compliance across project lifecycles.

The candidate will manage project documentation, enforce control procedures, track versions, and prepare QA/QC reports while supporting scheduling and

Qualifications

• Experience in document control or records management in project-based settings.
• Strong organisation and multi-document management for multiple projects.
• Proficient with document management systems and MS Office (Excel/Word).
• Knowledge of QA/QC processes or willingness to develop this expertise.
• Attention to detail and compliance with regulations and standards.

Responsibilities

• Manage and maintain project documentation including QA/QC records.
• Enforce document control procedures across project teams.
• Archive documents in physical and digital formats for easy retrieval.
• Track document versions and approvals to maintain version control.
• Prepare QA/QC reports, logs and audit trails.
• Support administrative tasks including scheduling and coordination.
• Liaise with team members and stakeholders to distribute docs.
• Ensure compliance with regulatory requirements and company policies.
• Audit documentation systems to identify gaps and improvements.
• Assist in developing document control templates and checklists.

Skills

Document control

Records management

Administrative tasks

Project management

QA/QC knowledge

Education

Administration qualification

Records management

Quality assurance

Tools

Excel

Word

MS Office

Job description

About the role

SCG Control Solution Sdn Bhd is seeking a Project Admin cum Document Controller (QA/QC) to join our team on a full-time basis based in Penang Island / Puchong, Selangor. This is a pivotal role that combines administrative support with specialised document control and quality assurance responsibilities. You will play a critical part in ensuring that project documentation is meticulously managed, organised and compliant with quality standards. This position is essential to maintaining operational efficiency and ensuring that all QA/QC processes are properly documented and tracked throughout project lifecycles.

Key responsibilities

• Manage and maintain comprehensive project documentation, including quality assurance and quality control records
• Implement and enforce document control procedures and protocols across project teams
• Organise, file and archive project documents in both physical and digital formats, ensuring easy retrieval and accessibility
• Track and monitor document versions, revisions and approvals to maintain version control integrity
• Prepare and maintain QA/QC reports, logs and audit trails in accordance with established standards
• Support project administrators with administrative tasks including scheduling, correspondence and meeting coordination
• Liaise with project team members, stakeholders and relevant departments to collect and distribute documentation
• Ensure compliance with regulatory requirements, company policies and industry standards related to document management
• Conduct regular audits of documentation systems to identify gaps and implement improvements
• Assist in the development and updating of document control templates, checklists and procedures

What we're looking for

• Proven experience in document control, records management or a related administrative role within a project-based or quality-focused environment
• Strong organisational skills with the ability to manage multiple documents and projects simultaneously
• Proficiency in document management systems and Microsoft Office applications (particularly Excel and Word)
• Knowledge of QA/QC processes and quality standards, or willingness to develop this expertise
• Excellent attention to detail with a demonstrated commitment to accuracy and compliance
• Strong communication skills, both written and verbal, with the ability to work effectively across teams
• Familiarity with project management principles and workflows
• Ability to work independently whilst collaborating effectively with colleagues
• A methodical approach to problem-solving and process improvement
• Relevant qualifications in administration, records management or quality assurance would be advantageous

What we offer

At SCG Control Solution Sdn Bhd, we provide a supportive and professional work environment where your contributions are valued. We offer a full-time position with competitive remuneration and the opportunity to develop your expertise in document control and quality management. We are committed to supporting the professional growth of our team members and providing a workplace where you can build a meaningful career. We welcome conversations about how we can support your success in this role.

About us

SCG Control Solution Sdn Bhd is a dedicated service provider specialising in control solutions and administrative support. We are committed to delivering excellence through meticulous attention to detail, robust documentation practices and adherence to the highest quality standards. Our team works collaboratively to support our clients' operational needs and project success. We pride ourselves on fostering a professional environment where expertise in records management and quality assurance drives organisational efficiency and compliance.