Project Admin

Hirehub Group; Selangor; On-site; MYR 33,000 - 45,000; Full time

Job summary

Hirehub Group seeks an administrative coordinator to provide essential support for project documentation, records management, and stakeholder communication. The role covers hostel supervision, daily meal allocation, and site office coordination at Banting, Selangor.

The candidate should have a fresh graduate background or about 1 year of admin experience, with strong MS Office skills, excellent organization, and discretion handling confidential information.

Qualifications

• SPM or above qualification encouraged.
• Fresh graduate or around 1 year administrative experience.
• Strong organizational and multitasking abilities.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint).
• Good communication and interpersonal skills.
• Ability to maintain confidentiality and handle sensitive information.

Responsibilities

• Provide administrative support and maintain project documentation and databases.
• Coordinate meetings, prepare agendas, and record minutes.
• Manage hostel operations, admissions, room allocations, and resident records.
• Oversee daily meal allocation and coordination with vendors.
• Monitor site utilities, transport, and equipment usage; ensure safety and cleanliness.

Skills

Organizational skills

Multitasking

Communication skills

Confidentiality

Teamwork

Education

SPM or above

Tools

Microsoft Excel

Microsoft Word

PowerPoint

Job description

Company Background:

A leading manufacturer of prefabricated modular data center solutions, specialize in the data center and power systems industry. With R&D facilities in Shanghai and high-end manufacturing plants in Shanghai and Malaysia, it delivers innovative solutions for hyperscale data center projects globally.

Job Summary

Provides administrative and coordination support to ensure smooth project execution. Responsibilities include maintaining records, assisting with documentation, tracking progress, and ensuring compliance. The role also involves monitoring and keeping records of foreign worker attendance and related issues while supporting procurement, finance, and stakeholder communication.

Key Responsibilities

1. Administrative Support

• Assist in the preparation and maintenance of project documentation, reports, and correspondence.
• Maintain and organize project files, records, and databases for easy retrieval.
• Coordinate meetings, prepare agendas, and record minutes for project-related discussions.

• Manage office supplies and ensure smooth office operations.
  

• Support procurement processes by coordinating purchase requests, quotations, and vendor communications.

2. Hostel Management

• Ensure safety, security, and discipline among residents at all times.

• Monitor the cleanliness and hygiene of the hostel premises, including rooms, bathrooms, and common areas.

• Address complaints, conflicts, or concerns from residents in a timely and fair manner.

• Enforce hostel rules and regulations and report violations to the appropriate authority.

• Conduct regular inspections of rooms and facilities to ensure upkeep.

• Organize and promote welfare activities and awareness sessions (health, safety, personal development).

• Supervise hostel operations including admissions, room allocations, and resident records.

3. Daily Meal Allocation

• Ensure daily meal allocation at the work site.
• Ensure timely, hygienic, and nutritious meal preparation and distribution.
• Coordinate with food vendors or caterers for supply and delivery.

• Monitor food quality, kitchen hygiene, and feedback from employees.

4. Site Office Setup & Management

• Oversee site utilities, transport arrangements, and equipment/facility usage.

• Coordinate delivery and inventory of site supplies and materials.

• Monitor office cleanliness, safety, and maintenance.

Job Requirements

• SPM or above certificate holder is encouraged.

• Fresh graduate or around 1 year administrative experience

• Strong organizational and multitasking abilities.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint).
• Good communication and interpersonal skills.
• Ability to work independently and in a team.
• Ability to maintain confidentiality and handle sensitive information.

Location: Banting, Selangor (will station in Kapar, Selangor first)

Working Hours: Mon - Fri (9:00AM - 6:00PM), Sat (9:00AM - 1:00PM)

Salary Range: RM3,000 - RM4,000

PIC: Ms Haze ([phone])