Program Administrator / Business Support

Prestwick Aerosystems; Shah Alam; On-site; MYR 90,000 - 120,000; Full time

Job summary

Airbus Helicopters Malaysia SDN. BHD. is seeking a Programme Manager to oversee the Protégé Program end-to-end, from sourcing to exiting, and to interface with the PROTEGE Secretariat of the MECD.

The role includes administering payroll-related tasks and coordinating training for Protégé participants, with a focus on governance and performance. The successful candidate will collaborate with Hiring Managers, manage records, monitor progress, and ensure compliance with government bodies.

Qualifications

• Minimum level of education: Degree in Human Resource Management, Business Administration, Engineering or Equivalent
• 5 Years’ Experience in managing large human capital development, ICP programs and dealing with government entities/agencies would be considered as an advantage
• Experience in project management and stakeholder management, ICP familiarity with engineering/technology
• Good command of English and Bahasa Malaysia- spoken and written.

Responsibilities

• Identify, select and hire Protégé candidates as required by Hiring Managers.
• Work closely with Hiring Managers to understand Protégé participant requirements.
• Maintain Protégé participants leaves records and generate monthly allowances for payroll and claims.
• Plan and identify internal & external training for Protégé participants.
• Coordinate internal & external training for graduates based on Protégé Program Framework.
• Prepare reports and keep Protégé Program portal updated with governmental secretarial bodies.
• Monitor program performance and report to stakeholders.
• Support ADS ICP engagements and project planning in Malaysia.

Skills

Project management

Stakeholder management

Leadership

Team collaboration

Analytical thinking

Communication skills

Bilingual English/Bahasa Malaysia

Education

Degree in Human Resource Management

Business Administration

Engineering

Job description

Scope of Position: Responsible and accountable to manage end-to-end Protégé Program of Airbus Malaysia, from sourcing, selecting, monitoring, training and exiting. Administer program effectiveness and participants’ performance/discipline. Be the interface to PROTEGE Secretariat of the Ministry of Entrepreneur and Cooperatives Development (MECD) for all PROTEGE matters. To support selected ADS Malaysia ICP initiatives, engagements and operational activities as requested by ADS KAM Malaysia.

Key Responsibilities

• Identify, select and hire the best quality Protégé candidates as required by Hiring Managers.
• Work closely with other Hiring Managers to understand the Protégé participant requirements.
• Maintaining Protégé participants leaves records and generates a monthly allowance for payroll and claims processing.
• Plan and identify internal & external training for Protégé participants according to Protégé Program Framework.
• Coordinate internal & external training for the development of graduates based on Protégé Program Framework.
• Upkeep and update reports, web portal Protégé Program with Secretarial Government and local stakeholders including Government Ministries and Agencies.
• Monitor Protégé Program performance and highlight to the relevant stakeholders.
• Monitor, updates and record of initial & continuation program for audit purpose.
• Keep performance records of participants and present progress reports to Management.
• Support ADS ICP engagements and stakeholder meetings (internal and external), prepare meeting and meeting minutes and follow up actions.
• Support selected ADS ICP projects planning and execution in Malaysia.
• Monitor and report progress on selected ADS ICP projects to internal and external stakeholders.
• Support to develop ideas for ADS ICP projects based on user requirements and ADS offerings.
• Upkeep and live Airbus Values, Leadership Model and Code of Conduct to be exemplary to others and to promote and increase the awareness of Airbus Values, Leadership Models and Code of Conduct.
• Carry out any other task as directed by the superior.
• Other duties reasonably determined from time to time by the Company

Key Deliverables

• To deliver the Program annual enrollment of 35 - 40 PROTEGE
• Positive internal and external stakeholders feedback on PROTEGE implementation
• Adhere to PROTEGE annual budget and ensure all allowances, expenses and invoices are recorded and issued according to the schedule
• Obtain at least 1 BLUE Code Letter from the MEDAC Secretariat

Personal & Interpersonal Skills

• Team player, able to work successfully as part of a team.
• Good written and verbal communication skills.
• Good command of English and Bahasa Malaysia- spoken and written.
• Independent and resourceful.
• Self-motived with good interpersonal skills, leadership and autonomy.
• Passionate in People Development.
• Analytical minded.
• Event Management Skill.
• Stakeholder management awareness.
• Problem solver

Qualification & Professional Skills

• Minimum level of education: Degree in Human Resource Management, Business Administration, Engineering or Equivalent
• 5 Years’ Experience in managing large human capital development, ICP programs and dealing with government entities/agencies would be considered as an advantage
• Experience in project management, stakeholder management, ICP, familiarity with engineering/technology
• Good command of English and Bahasa Malaysia- spoken and written.
• Team player, able to work successfully as part of a team.
• Independent and resourceful.
• Self-motivated with good interpersonal skills, leadership and autonomy.
• Passionate in People Development.
• Analytical minded.
• Event Management Skill.
• Stakeholder management
• Problem solver

This job requires an awareness of any potential compliance risks and a commitment to act with integrity, as the foundation for the Company’s success, reputation and sustainable growth.

Airbus Helicopters Malaysia SDN. BHD.

Employment Type: Permanent

Experience Level: Professional

Job Family: Programme & Project Management

Airbus is committed to achieving workforce diversity and creating an inclusive working environment. We welcome all applications irrespective of social and cultural background, age, gender, disability, sexual orientation or religious belief. Airbus is, and always has been, committed to equal opportunities for all.

At Airbus, we support you to work, connect and collaborate more easily and flexibly. Wherever possible, we foster flexible working arrangements to stimulate innovative thinking. Airbus pioneers sustainable aerospace for a safe and united world. The Company constantly innovates to provide efficient and technologically-advanced solutions in aerospace, defence, and connected services. In commercial aircraft, Airbus offers modern and fuel-efficient airliners and associated services. Airbus is also a European leader in defence and security and one of the world's leading space businesses. In helicopters, Airbus provides the most efficient civil and military rotorcraft solutions and services worldwide.

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