Procurement & Purchasing Coordinator

BEAU COSMETIC SDN BHD; West Coast Division; Presencial; MYR 30.000 - 60.000; Tempo integral

Resumo da vaga

BEAU COSMETIC SDN BHD in Malaysia seeks a proactive Purchasing Assistant to support end-to-end procurement operations. You will handle PO creation, supplier quotations, price checks and delivery coordination with outlets and stockkeepers.

This role emphasizes accuracy in purchasing records, timely invoicing verification, stock monitoring and reporting. You will collaborate with finance to settle supplier invoices and with management to ensure replenishment aligns with promotions and openings.

Responsabilidades

• Assist in preparing and processing purchase orders (PO) based on stock requirements.
• Source and obtain quotations from suppliers for products and materials.
• Communicate with suppliers regarding product prices, availability and delivery schedules.
• Follow up on outstanding purchase orders and ensure timely delivery of goods.
• Check and verify supplier invoices, quotations and delivery orders.
• Maintain accurate purchasing records, documents and filing systems.
• Monitor stock levels and assist in identifying items that require replenishment.
• Coordinate with outlet managers and stockkeepers regarding stock requests.
• Prepare purchase requisitions and submit them for management approval.
• Ensure all purchase orders contain accurate item descriptions, quantities and pricing.
• Assist in comparing supplier prices to obtain competitive purchasing costs.
• Update product codes, descriptions, costs and supplier information in the system.
• Coordinate with the warehouse and stockkeeping team regarding incoming goods.
• Follow up on delayed, missing or incorrect supplier deliveries.
• Assist in processing supplier returns, replacements and credit notes.
• Maintain an updated supplier database and contact list.
• Prepare daily, weekly and monthly purchasing reports.
• Monitor supplier performance, delivery timelines and product quality.
• Ensure purchasing documents are properly organized for accounting and audit purposes.
• Coordinate with the finance and accounting departments regarding supplier invoices and payments.
• Assist in tracking outstanding supplier balances and payment status.
• Support purchasing activities for new outlet openings, renovations and special promotions.
• Ensure all purchasing activities follow company procedures and approval policies.
• Perform other purchasing and administrative duties as assigned by management.
• Prepare and process Delivery Orders (DO) and ensure all documents match the approved Purchase Orders (PO).
• Verify supplier Delivery Orders against actual goods received, including item codes, descriptions and quantities.
• Prepare and process Credit Notes (CN) for supplier returns, price adjustments, shortages and incorrect billing.
• Coordinate and follow up with suppliers regarding outstanding Credit Notes and ensure proper documentation.
• Prepare and process Purchase Returns (P.Return) for damaged, defective, incorrect or excess goods.
• Ensure all Purchase Return documents include accurate item codes, quantities, reasons for return and supplier details.
• Follow up with suppliers to ensure returned goods are acknowledged and replacement items or credit notes are issued.
• Maintain proper records of all DO, CN and Purchase Return transactions for reference and audit purposes.
• Cross-check DO, CN and Purchase Return records against supplier invoices and purchasing records.
• Report any discrepancies involving DO, CN, Purchase Returns, invoices or received quantities to the Purchasing Executive.

Descrição da vaga

BEAU COSMETIC SDN BHD in Malaysia seeks a proactive Purchasing Assistant to support end-to-end procurement operations. You will handle PO creation, supplier quotations, price checks and delivery coordination with outlets and stockkeepers.

This role emphasizes accuracy in purchasing records, timely invoicing verification, stock monitoring and reporting. You will collaborate with finance to settle supplier invoices and with management to ensure replenishment aligns with promotions and openings.