Procurement Operations – SPX Express

Shopee Mobile Malaysia Sdn Bhd; Kuala Lumpur; On-site; MYR 33,000 - 61,000; Full time

Job summary

Shopee Mobile Malaysia Sdn Bhd in Kuala Lumpur is seeking a detail‑oriented Administrative/Procurement Associate to support day‑to‑day COD operations and ensure timely invoice processing.

You will coordinate with Finance and internal teams, maintain accurate records, and contribute to routine reports. A Diploma and 1–2 years experience are expected; proficiency with MS Excel is essential.

Qualifications

• Diploma in a related field.
• 1–2 years' experience in admin/finance ops, invoice processing or procurement support.
• Experience with invoice submission or processing is an advantage.
• Proficient in MS Excel with basic formulas, filtering and sorting.
• Strong attention to detail and ability to follow structured processes.

Responsibilities

• Support day-to-day procurement and administrative operations for COD activities.
• Process and submit invoices and supporting documents accurately and on time.
• Support routine procurement and transaction processing activities.
• Coordinate with Finance, Fleet, and internal teams on invoice and transaction-related matters.
• Maintain accurate invoice, transaction, and procurement records.
• Perform routine data entry, document checking, filing, and record maintenance.
• Follow up on missing documents, pending approvals, and basic discrepancies.
• Support basic reports and trackers as required.
• Perform other administrative and operational tasks assigned by the lead or manager.

Skills

1–2 years experience in admin/finance/

MS Excel proficiency

Attention to detail

Organizational & time-management

Communication skills

Education

Diploma in Business Administration / Finance / Accounting / Procurement / Supply Chain or related field

Tools

MS Excel

Job description

The Operation teams at Shopee covers the operational end-to-end process, from when the buyer searches for a product listed on the Shopee platform, to the moment the buyer receives the products. The team analyses and monitors operational KPIs across the region and conducts root cause analysis when operation performance fluctuates. The Operations team comprises Customer Service, Payment, Listings, Warehouse, Logistics, Seller Operations and Fraud.

Job Description:

• Support day-to-day procurement and administrative operations for Cash on Delivery activities.
• Process and submit invoices and supporting documents accurately and on time.
• Support routine procurement and transaction processing activities.
• Coordinate with Finance, Fleet, and internal teams on invoice and transaction-related matters.
• Maintain accurate invoice, transaction, and procurement records.
• Perform routine data entry, document checking, filing, and record maintenance.
• Follow up on missing documents, pending approvals, and basic discrepancies.
• Support basic reports and trackers as required.
• Perform other administrative and operational tasks assigned by the lead or manager.

Requirements:

• Minimum Diploma in Business Administration, Finance, Accounting, Procurement, Supply Chain, or related field.
• 1–2 years of experience in administrative, finance operations, invoice processing, procurement support, or relevant operational support functions.
• Experience with invoice submission or processing is an advantage.
• Proficiency in Microsoft Excel, including basic formulas, filtering, and sorting.
• Good attention to detail and ability to follow structured processes.
• Good organisational and time-management skills.
• Good communication and coordination skills.

Unlock job insights

Hirer responsiveness Salary match Number of applicants

Shopee is the leading e-commerce platform in Southeast Asia and Taiwan. It is a platform tailored for the region, providing customers with an easy, secure and fast online shopping experience through strong payment and logistical support.

Shopee aims to continually enhance its platform and become the region’s e-commerce destination of choice via ongoing product optimisation and localised user-centered strategies.

The Shopee team is rapidly expanding across the region and we are constantly on the lookout for talents who have the passion and drive to become part of a fast-moving and dynamic team.

Shopee is the leading e-commerce platform in Southeast Asia and Taiwan. It is a platform tailored for the region, providing customers with an easy, secure and fast online shopping experience through strong payment and logistical support.

Shopee aims to continually enhance its platform and become the region’s e-commerce destination of choice via ongoing product optimisation and localised user-centered strategies.

The Shopee team is rapidly expanding across the region and we are constantly on the lookout for talents who have the passion and drive to become part of a fast-moving and dynamic team.