PROCUREMENT MANAGER

Matrix Educare; Seremban; On-site; MYR 80,000 - 110,000; Full time

Job summary

An educational institution in Seremban, Negeri Sembilan is seeking a Procurement Manager to lead and manage all procurement activities. The role involves sourcing suppliers, negotiating contracts, and ensuring compliance with school policies. The ideal candidate will have a degree in Business or Supply Chain Management and experience in procurement. Strong analytical and negotiation skills are essential, along with the ability to build relationships with vendors. This position supports the school's operational and academic needs through effective procurement practices.

Qualifications

• Proven experience in procurement and vendor management.
• Strong analytical and negotiation skills.
• Excellent communication and relationship-building skills.

Responsibilities

• Lead and manage procurement, tendering, and outsourcing activities.
• Source and negotiate with suppliers for best value and quality.
• Ensure compliance with school policies and legal requirements.
• Oversee the procurement cycle and maintain documentation.

Skills

Cost efficiency

Supplier negotiation

Inventory management

Compliance knowledge

Education

Bachelor's degree in Business, Supply Chain Management, or related field

Job description

Matrix Educare – Seremban, Negeri Sembilan

The Procurement Manager is responsible for leading and managing all procurement, tendering, and outsourcing activities within the school. The role ensures that all goods, services, and contracted operations are acquired in a cost-effective, transparent, and timely manner, while upholding high standards of quality, compliance, and governance. This position plays a key role in supporting the school’s academic, administrative, and operational needs through effective supplier and contract management.

Key Responsibilities

• Develop and implement effective procurement policies and procedures aligned with the school’s financial and operational goals.
• Identify opportunities to improve cost efficiency and streamline procurement processes.
• Source, evaluate, and negotiate with local and international suppliers to ensure the best value, quality, and service delivery.
• Maintain an updated list of approved vendors and conduct regular supplier performance evaluations.
• Review and manage contracts, ensuring compliance with school policies and legal requirements.
• Establish good relationships with suppliers while upholding integrity, fairness, and transparency.

Operational Procurement

• Oversee the entire procurement cycle, from purchase requisitions and quotations to purchase orders, delivery, and payment processing.
• Coordinate with academic and operational departments to understand needs and ensure timely delivery of supplies, materials, and services.
• Ensure proper documentation and record-keeping for all procurement transactions.
• Support school events, projects, and capital improvement initiatives by managing related procurement activities.

Inventory Management

• Work closely with the Facilities teams to monitor inventory levels and ensure optimal stock management.
• Implement best practices in inventory control to avoid wastage, over-purchasing, or shortages.

Compliance & Reporting

• Ensure all procurement activities comply with internal financial controls, school policies, and relevant regulatory standards.
• Prepare periodic procurement reports, cost analyses, and supplier performance reviews for management.
• Promote transparency, accountability, and ethical practices in all purchasing operations.
• Lead, coach, and develop the procurement team to achieve operational excellence.
• Foster a collaborative, service-oriented culture that supports the school’s mission and values.