Procurement & Inventory Specialist

Haritage Brands Sdn Bhd; Simpang Ampat; On-site; MYR 42,000 - 64,000; Full time

Job summary

Haritage Brands Sdn Bhd is seeking a diligent professional to manage end-to-end procurement and inventory processes in Penang. You will coordinate from PRO to PO, track deliveries, and ensure accurate invoicing and documentation.

The role requires strong coordination with suppliers and internal teams, ensuring timely payments, stock accuracy, and KPI-driven procurement operations in a fast-paced environment.

Qualifications

• Diploma or Bachelor’s degree in Supply Chain, operations or related field.
• Minimum 1–2 years of experience in Supply Chain / Procurement / Inventory.
• Able to work under pressure in a fast-paced environment.
• Good written and verbal communication in English, Malay & Mandarin.

Responsibilities

• Oversee end-to-end purchasing: PRO to PO issuance, delivery tracking, invoice closure, and e-documentation.
• Liaise with suppliers to ensure timely delivery and maintain relationships.
• Monitor outstanding PROs and invoices to ensure timely payments and system updates.
• Manage inventory levels, coordinate monthly stock takes, and reconcile with accounting.
• Maintain procurement records and KPIs, and provide timely feedback to superiors.
• Assist in ad-hoc tasks assigned by management.

Skills

Procurement

Inventory management

Supplier relationship management

Documentation

Data analysis

Communication skills

Education

Diploma or Bachelor's in Supply Chain

Tools

ERP system

MS Excel

Job description

Oversee end-to-end purchasing processes: from Purchase Request Order (PRO) to Purchase Order (PO) issuance, delivery tracking, invoice closure, and e-documentation.

Liaise with suppliers and vendors to ensure timely delivery and maintain good relationships.

Assist in resolving issues related to delivery, quality, or service.

Monitor outstanding PROs and invoices, ensuring timely payment release and system updates.

2. Inventory Management

Manage and monitor inventory levels to prevent stock shortages or overstock.

Coordinate monthly stock takes, ensure cut-off adherence, and reconcile with accounting.

Monitor slow-moving items and flag potential risks.

Coordinate with relevant department on required items and orders, overseeing data abstraction, picking and packing, and efficient distribution processes.

Ensure daily stock updates in the system.

Maintain effective communication with suppliers and provide timely feedback to the direct superior for any issues.

Monitor market trends and analyze supplier performance.

Conduct regular supplier audits and assessments.

Collaborate with sourcing team on materials costs improvement and suppliers’ evaluation.

4. Documentation

Manage procurement records and documentation for transparency and compliance.

Responsible for daily reporting and control of procurement related KPIs, including taking improvement measures to achieve annual KPI targets.

5. Others

Any other ad-hoc tasks assigned by the management.

JOB REQUIREMENTS:

Candidate preferred possess with a Diploma and Bachelor’s Degree in Supply Chain management, operations and any other related field.

Minimum 1-2 years and above of working experience in Supply Chain / Procurement / Inventory and others.

Highly adaptable, patient, organized, disciplined and is able to follow-up on tasks, good in time management and able to work under pressure in fast-paced environment.

Good in written and communication in English, Malay & Mandarin to effectively communicate with our diverse client base and stakeholders.

Able to work Independently, Creative & Innovative, Good Communication skills, Resourceful and Passionate.