Supply Chain Executive

Bidfood Malaysia Sdn. Bhd; Shah Alam; On-site; MYR 56,000 - 89,000; Full time

Job summary

Bidfood Malaysia Sdn Bhd is seeking a Supply Chain Executive to support procurement, inventory planning and supply coordination for timely product availability.

You will process purchase orders, monitor stock levels, liaise with suppliers, freight forwarders and internal teams, and prepare reports to improve supply chain efficiency.

Based in Shah Alam, this role requires collaboration with Sales, Finance and Warehouse and offers exposure to FMCG distribution.

Qualifications

• Bachelor’s degree in supply chain, procurement, logistics or related field.
• 5+ years of procurement or supply chain experience, including supervisory roles.
• Experience in food distribution or FMCG preferred.
• Knowledge of procurement, demand planning, inventory management and import processes.
• Strong negotiation, analytical and problem-solving skills.
• Proficient inExcel and ERP/inventory systems; good stakeholder management.

Responsibilities

• Process purchase orders for local and overseas suppliers on time and accurately.
• Monitor inventory levels and prepare replenishment orders based on demand and lead times.
• Coordinate with Sales, Category teams and suppliers on forecasts and new product requirements.
• Coordinate overseas shipments, liaise with freight forwarders, customs and internal departments.
• Prepare reports on purchasing, inventory levels, stock ageing and shipments.
• Support procurement records maintenance and ERP data updates.

Skills

Procurement

Supplier coordination

Inventory planning

Demand planning

Negotiation

Excel

ERP (SAP)

Communication

Stakeholder management

Analytical skills

Education

Bachelor's degree in Supply Chain Management

Tools

SAP

Job description

Reports to: Procurement Manager / General Manager

JOB SUMMARY

This Supply Chain Executive supports procurement, inventory planning and supply coordination to ensure timely product availability and smooth daily operations.

JOB RESPONSIBILITIES

Procurement and Supplier Coordination

Process purchase orders for local and overseas suppliers accurately and on time.

Follow up with suppliers on pricing, order confirmation, production status and delivery schedules.

Maintain good working relationships with suppliers and address order-related issues promptly.

Assist in sourcing alternative suppliers and obtaining quotations when required.

Inventory and Supply Planning

Monitor inventory levels and prepare replenishment orders based on sales demand, stock availability and lead times.

Coordinate with Sales and Category teams on forecasts, promotions and new product requirements.

Identify potential stock shortages, overstock and slow-moving items for timely action.

Support the management of short-dated and ageing inventory.

Import and Shipment Coordination

Coordinate overseas shipments and monitor shipment schedules.

Liaise with suppliers, freight forwarders, customs agents and relevant internal departments.

Ensure shipping and import documents are complete and accurate.

Provide regular updates on incoming shipments and potential delays.

Cross-Functional Coordination

Work closely with Sales, Finance, Warehouse, Logistics and Customer Service teams to support smooth supply chain operations.

Coordinate with Finance on supplier payments and related documentation.

Communicate stock availability, incoming shipment status and supply issues to relevant stakeholders.

Assist in resolving supply and delivery issues promptly.

Reporting and Administration

Prepare reports on purchasing, inventory levels, stock ageing and incoming shipments.

Maintain accurate procurement records, supplier information and supporting documents.

Update purchasing and inventory information in the ERP system.

Support supply chain process improvements and other related duties assigned by management.

JOB REQUIREMENTS

Bachelor’s degree in Supply Chain Management, Business Administration, Procurement, Logistics or a related field.

At least 5 years of relevant experience in procurement or supply chain, including supervisory or managerial experience.

Experience in food distribution, FMCG, wholesale, retail or a related industry is preferred.

Good knowledge of procurement, demand planning, inventory management and import processes.

Strong negotiation, analytical and problem-solving skills.

Proficient in Microsoft Excel and ERP or inventory management systems. (eg. SAP)

Good communication and stakeholder-management skills.

Able to work independently, manage competing priorities and respond effectively to supply challenges.

Bidfood Malaysia Sdn Bhd is a leading specialty food importer and distributor, sourcing products worldwide. Based in Selangor, we service Peninsular and East Malaysia with our own offices and distributors.

Together with our brands, we provide quality products to hotels, restaurants, café chains, airlines, pastry shops, bakeries, juice bars, etc…

We are an importer and distributor of specialty foods, concentrating mainly on the chocolates, frozen fruits and purees, breads and cakes premix, and gelato industries.

Bidfood Malaysia Sdn Bhd is a leading specialty food importer and distributor, sourcing products worldwide. Based in Selangor, we service Peninsular and East Malaysia with our own offices and distributors.

Together with our brands, we provide quality products to hotels, restaurants, café chains, airlines, pastry shops, bakeries, juice bars, etc…

We are an importer and distributor of specialty foods, concentrating mainly on the chocolates, frozen fruits and purees, breads and cakes premix, and gelato industries.

What can I earn as a Supply Chain Executive