Procurement Intern: Vendor Onboarding & PO Support

DayOne Data Centers Ltd.; Kuala Lumpur; On-site; MYR 20,000 - 27,000; Part time

Job summary

DayOne Data Centers Ltd. in Malaysia invites undergrad students to join as a procurement intern.

You will support pre-qualification, vendor registration, filing, and purchase order administration within a fast-growing data-center group. Based in Kuala Lumpur, you will work with procurement and finance teams to ensure accurate records, timely processing, and continuous learning in a dynamic, global tech environment.

Qualifications

• Currently pursuing a Bachelor's Degree in Quantity Surveying, Construction Management, or a related field.
• Basic understanding of procurement and purchasing processes within the construction industry is an advantage.
• Proficient in Microsoft Office applications, particularly Excel and Word.
• Strong organizational and documentation skills.
• Good communication and interpersonal skills.
• Detail-oriented, responsible, and willing to learn.

Responsibilities

• Assist in the vendor pre-qualification and registration process.
• Collect, verify, and maintain vendor documentation and records.
• Coordinate with vendors to obtain required supporting documents and certifications.
• Ensure vendor information is updated and accurately maintained in the procurement database.
• Filing and Document Control: Maintain proper filing systems for procurement-related documents, including quotations, purchase orders, contracts, and vendor records.
• Monitor document versions and maintain accurate records in accordance with company procedures.
• Monitor the status of Purchase Requisitions (PR) submitted by project teams and departments.
• Assist in preparing and generating Purchase Orders (PO) based on approved requisitions and quotations.
• Follow up with internal stakeholders and suppliers to ensure timely processing of procurement activities.
• Maintain accurate records of PR and PO transactions within the procurement system.
• Assist in monitoring contractors’ invoices and payment status.
• Verify supporting documents before payment processing.
• Update payment records and procurement databases accurately and in a timely manner.
• Coordinate with the Finance Department and suppliers regarding payment-related matters when required.

Skills

MS Excel

MS Word

Documentation

Organizational skills

Communication skills

Education

Bachelor's Degree in Quantity Surveying, Construction Management, or related field

Tools

Microsoft Excel

Microsoft Word

Job description

DayOne Data Centers Ltd. in Malaysia invites undergrad students to join as a procurement intern.

You will support pre-qualification, vendor registration, filing, and purchase order administration within a fast-growing data-center group. Based in Kuala Lumpur, you will work with procurement and finance teams to ensure accurate records, timely processing, and continuous learning in a dynamic, global tech environment.