Procurement & Facilities Admin Specialist

DHL Express; Petaling Jaya; On-site; MYR 33,000 - 50,000; Full time

Job summary

DHL Express in Malaysia is seeking an Admin Specialist to support procurement, facilities, compliance and admin processes. The role acts as the backbone of office operations, balancing vendor coordination, safety checks and resource management to maintain a well-run workplace.

The position covers document control, inventory management, and cross-functional administrative support, with a focus on accuracy and efficiency in daily operations.

Qualifications

• Diploma or degree in business administration or a related field.
• Knowledge of procurement processes and ERP systems (SAP preferred).
• Proficiency in Microsoft Excel, including formulas, pivot tables, and reporting for procurement tracking and GR/IR reconciliation.
• Strong organisational and communication skills.
• Familiarity with facility management and safety compliance.

Responsibilities

• Manage Purchase Request and Purchase Order processes with timely approvals and vendor coordination.
• Support facility management and monitor office hygiene.
• Oversee GR/IR reconciliation processes.
• Inspect safety equipment and maintain compliance records.
• Manage visitor logs, work permits, office supplies and inventory.
• Provide general administrative support across functions.

Skills

Procurement processes

ERP systems

Microsoft Excel

Organisational skills

Communication skills

Facility management / safety

Education

Diploma/Degree in Business Administration or related field

Tools

SAP

Job description

DHL Express in Malaysia is seeking an Admin Specialist to support procurement, facilities, compliance and admin processes. The role acts as the backbone of office operations, balancing vendor coordination, safety checks and resource management to maintain a well-run workplace.

The position covers document control, inventory management, and cross-functional administrative support, with a focus on accuracy and efficiency in daily operations.