Executive Office & Facilities Coordinator

Expeditors; Bayan Lepas; On-site; MYR 36,000 - 60,000; Full time

Benefits offered by this job

Group Medical Insurance

Employee Stock Purchase Plan

Training and Personnel Development Pro

Job summary

Expeditors in Bayan Lepas, Penang, Malaysia is seeking an Administration/Facilities Coordinator to manage daily office operations, procurement activities, and personnel administration, with cross-functional support for reception, travel, and invoicing. This role requires a Diploma/Bachelor's in Business Administration and 2+ years in admin, facilities, or procurement.

You will liaise with landlords and service providers, maintain vendor records, and ensure a safe, well-maintained workplace while

Qualifications

• Diploma or Bachelor’s degree in Business Administration or related field.
• Minimum 2 years of administration, facilities, or procurement experience.
• Good knowledge of computer and MS Office applications.
• Good command of written and spoken English.
• Organized, practical and solution-oriented.
• Excellent communication and interpersonal skills, customer-minded and detail oriented.
• Proactive, meticulous and able to take ownership of tasks.
• Strong coordination, negotiation, vendor management and follow-up skills.

Responsibilities

• Manage day-to-day office administration and facilities operations.
• Coordinate maintenance, repairs, cleaning, pest control, and equipment servicing.
• Liaise with landlords, building management, and service providers.
• Monitor office safety, housekeeping, and workspace readiness.
• Manage sourcing, ordering, and replenishment of office supplies and services.
• Coordinate procurement documentation, invoice follow-ups and expense administration.
• Maintain vendor records, contracts, and asset registers.
• Track and coordinate renewal of office licenses, permits, and subscriptions.
• Maintain accurate administrative and compliance documentation.
• Provide backup support for Admin and Personnel operations during absences or peak workload.
• Support reception duties, travel administration, and invoice processing.
• Assist with coordinating interviews, onboarding and offboarding as needed.
• Ensure a safe, efficient and well-maintained workplace.
• Support training needs of the district in line with regional and global strategies.

Skills

MS Office

English (written & spoken)

Customer-oriented

Communication skills

Education

Diploma or Bachelor's in Business Administration or related field

Job description

Expeditors in Bayan Lepas, Penang, Malaysia is seeking an Administration/Facilities Coordinator to manage daily office operations, procurement activities, and personnel administration, with cross-functional support for reception, travel, and invoicing. This role requires a Diploma/Bachelor's in Business Administration and 2+ years in admin, facilities, or procurement.

You will liaise with landlords and service providers, maintain vendor records, and ensure a safe, well-maintained workplace while