Procurement Executive

RPG Commerce; Petaling Jaya; On-site; MYR 54,000 - 84,000; Full time

Job summary

RPG Commerce in Petaling Jaya is seeking an Executive, Procurement to manage the end-to-end supply chain lifecycle, focusing on shipping planning, PO issuance, and cost control. You will coordinate with suppliers, QC, production, and freight forwarders to ensure on-time deliveries and smooth purchasing processes.

The role requires strong analytical and problem-solving skills, Mandarin communication with suppliers, and the ability to work independently while handling multiple tasks.

Qualifications

• Procurement or supply chain experience preferred.
• Mandarin is a MUST for supplier communication.
• Strong analytical and problem-solving abilities.
• Good communication and coordination skills.

Responsibilities

• Plan and coordinate shipments based on production completion, QC status, and delivery deadlines.
• Prepare and issue POs based on approved PRs and quotations; verify pricing and terms.
• Maintain shipment records and provide status updates to stakeholders.
• Coordinate payments for QC, testing, freight, and related expenses.
• Monitor sample deliveries, perform GRN, and record sample status.
• Manage sourcing requests, coordinate with suppliers on quotations, lead times, and MOQs.
• Coordinate QC bookings and testing, follow up on reports and corrective actions.
• Track QC issues to closure and maintain proper records.

Skills

Procurement experience

Mandarin proficiency

Analytical thinking

Communication skills

Multitasking

Job description

Founded in 2017, RPG Commerce is a leading direct-to-consumer (DTC) omni-channel company dedicated to building cutting-edge everyday essentials. With an in-house portfolio ranging from innovative active wear to home and living products, RPG currently carries an in-house brand portfolio of brands, including MONTIGO, OiYO by MONTIGO and CASEBANG.

About the Role

The Executive, Procurement plays a central role in managing the supply chain lifecycle, with a heavy emphasis on shipping planning and execution. This position serves as the critical link between suppliers, production, QC, and freight forwarders, ensuring that purchasing, quality assurance, and logistics run smoothly and on schedule.

Key Responsibilities:

1. Shipping Planning & Execution (Main)

• Plan and coordinate shipments based on production completion, QC status, delivery requirements, and shipping cut-off dates.
• Coordinate with suppliers, QC, production, and freight forwarders to ensure
• shipments are arranged on time.
• Monitor production, QC, rework, and logistics progress and escalatethe potential delays.
• Ensure shipment schedules are aligned with internal delivery requirements.

2. PO Issuance & Pricing Management

• Prepare and issue Purchase Orders based on approved PRs, quotations, and purchasing requirements.
• Verify PO details, pricing, MOQ, payment terms, and other commercial conditions before issuance.
• Maintain and update supplier pricing and relevant purchasing information in the system/master files.
• Ensure PO and pricing records are accurate and up to date.

3. Shipment Tracking & System Updates

• Maintain accurate and timely shipment records in drive & relevant systems.
• Track shipment progress and provide regular updates to internal stakeholders.

4. Payment Coordination

• Prepare and coordinate payments for QC, testing, trade-related balances, Freight & Courier, and IP-related expenses.
• Verify relevant charges and follow up to ensure payments are completed within the required timeline.

5. Sample Management

• Monitor sample deliveries, perform GRN, and ensure received samples are properly recorded and distributed.
• Coordinate sample QC checks where required and maintain accurate sample records.

6. Sourcing

• Manage sourcing requests from initiation to completion.
• Coordinate with suppliers and internal stakeholders on quotations, pricing, MOQ, lead time, availability, and other requirements.
• Ensure sourcing activities are properly followed up and closed.

7. QC & Testing Coordination

• Coordinate QC bookings and inspections based on production readiness and shipment requirements.
• Arrange product testing and follow up on testing progress and reports. (Interim)
• Coordinate with suppliers on QC/testing failures, rework, corrective actions, and sample resubmissions.
• Monitor QC and testing costs and ensure supplier-related costs are recovered where applicable.

8. QC Reporting, CAPA & Issue Closure

• Follow up on QC reports, findings, corrective actions, and CAPA until closure.
• Track QC remarks, rework, and supplier corrective actions to ensure timely resolution.
• Maintain complete and accurate QC and testing records.
• Ensure all QC and testing issues are properly closed before shipment or further production.

What We're Looking For

• Procurement / Supply Chain experience is preferred
• Fresh graduates with strong analytical and problem-solving abilities are welcome to apply
• Mandarin is a MUST for communication with suppliers
• Strong critical thinking and logical thinking skills
• Proactive in following up and taking ownership of tasks
• Ability to identify problems and propose new ideas or improvements for the business
• Good communication and coordination skills
• Able to work independently and manage multiple tasks