Procurement Executive

Kenny Hills Hospitality Group; Petaling Jaya; On-site; MYR 67,000 - 112,000; Full time

Job summary

Kenny Hills Hospitality Group is seeking a Purchasing Executive to support procurement across outlets, manage ERP systems, and ensure timely, compliant purchasing. The role requires coordinating with suppliers, outlets, and centralized teams to optimize stock, costs, and delivery reliability.

With a focus on data-driven decisions, you will monitor inventories, run procurement analytics, and contribute to cost-saving initiatives while ensuring quality standards across outlets.

Qualifications

• Diploma or Bachelor’s in Business Management / Supply Chain Management or a related field.
• At least 3 years’ relevant experience in Retail/F&B industry with daily purchasing activities, ordering management, inventory and supply chain operation.
• Preferably able to converse in Chinese.
• Strong command of ERP system, Microsoft Excel, VLOOKUP, Pivot, HLOOKUP, Power BI.

Responsibilities

• ERP & Systems Management: Manage ERP purchasing modules, including SKU creation, price books and POs.
• Inventory Analytics: Monitor stock levels, identify slow-moving items, and track COGS fluctuations.
• Centralized Ordering: Process and validate daily/weekly orders from multiple outlets.
• Coordination: Liaise with Central Kitchen/Warehouse to ensure stock availability.
• Issue Resolution: Contact outlets for delivery discrepancies, quality issues or stock needs.
• Supply Chain & Logistics: Forecast needs and coordinate with logistics to maintain cold chain and optimize deliveries.
• Ad-Hoc & Strategic Projects: Assist OS&E procurement for new outlets and cost-saving reporting.

Skills

ERP systems

Excel

Vendor management

Negotiation

Analytical thinking

Communication

Stock management

Education

Diploma or Bachelor's in Business Management / Supply Chain Management

Tools

Power BI

MS Excel

ERP software (SAP/Oracle/MS Dynamics)

Job description

Home to some of Kuala Lumpur’s most loved bakeries, restaurants and cafes, Kenny Hills Hospitality Group is all about food that is good for the soul alongside legendary service with 31 physical outlets across 10 brands.

With exciting 2026 ahead of us, we are looking for a talented, strong & precise Purchasing Executive. As a Purchasing Executive, this role supports procurement and purchasing across departments in the outlets by managing purchasing activities, maintaining supplier relationships, ensuring timely procurement, and ensuring compliance with policies and budgets.

Key Responsibilities:

1. ERP & Systems Management

• Data Integrity: Manage the ERP system (e.g., SAP, Oracle, or Microsoft Dynamics) for all purchasing modules, including SKU creation, Price Books, and Purchase Orders (PO).


• Inventory Analytics: Use ERP data to monitor stock levels, identify "Slow Moving" items, and track COGS (Cost of Goods Sold) fluctuations.


• Automation: Continuously look for ways to optimize the digital ordering workflow between outlets and the procurement office.


• Sourcing: Identify and vet reliable suppliers for fresh produce, dry goods, frozen proteins, and non-food items (packaging/chemicals).


• Negotiation: Conduct price negotiations and annual contract reviews to ensure cost-competitiveness while maintaining strict quality standards.


• Performance Tracking: Conduct regular vendor audits to ensure compliance with Food Safety, Halal requirements, and delivery reliability.


• Centralized Ordering: Process and validate daily/weekly orders from various outlets, ensuring accuracy and preventing over-ordering.


• Coordination: Liaise with the Central Kitchen or Warehouse to ensure stock availability for outlet replenishment.


• Issue Resolution: Act as the primary point of contact for outlets regarding delivery discrepancies, quality issues, or emergency stock needs.

4. Supply Chain & Logistics

• Demand Planning: Analyze historical sales data and seasonal trends to forecast future purchasing needs and prevent "Stock Outs."


• Lead Time Management: Coordinate with logistics providers to ensure the cold chain is maintained and deliveries are optimized for efficiency.

5. Ad-Hoc & Strategic Projects

• Assist in the procurement of OS&E (Operating Supplies & Equipment) for new outlet openings.


• Support the culinary team in sourcing alternative ingredients during supply chain disruptions.


• Prepare monthly cost-saving reports and procurement spend analysis for management


• Diploma or Bachelor’s in Business Management / Supply Chain Management or a related field


• At least 3 years’ relevant experience in (Retails/F&B) industry related to daily purchasing activities, ordering management, inventory and supply chain operation


• Preferably able to converse in Chinese / Chinese-speaking, to effectively liaise with suppliers and stakeholders.


• Strong command of ERP system, Microsoft Excel, VLOOKUP, PIVOT, HLOOKUP, Power BI


• Ability to work in a fast-paced environment and handle ad hoc request with urgency


• Strong negotiation and communication skills


• Meticulous attention and analytical thinking


• Strong in stock management, stock orderings, cost savings and inventory keeping