Junior Purchasing Executive

upscale; Kampung Baru Balakong; On-site; MYR 60,000 - 100,000; Full time

Job summary

Upscale in Malaysia is seeking a Purchasing Compliance Specialist to source, negotiate and manage suppliers to secure best pricing, terms and timely delivery while ensuring compliance with Malaysian standards.

You will prepare submissions to SIRIM, ST – COA for electrical products, and MCMC device certifications, maintain certificates and assist with audits. Strong Mandarin and SAP proficiency are essential.

Qualifications

• Degree in Business Administration / Supply Chain or related field.
• At least 3 years of experience in purchasing operations preferred.
• Mandarin proficiency (written/spoken) essential for liaising with China/Taiwan based suppliers.
• Strong analytical, communication skills & attention to details.
• Good knowledge of ERP systems, preferably SAP.

Responsibilities

• Source, negotiate, and manage suppliers to secure the best pricing, terms, and timely delivery of materials.
• Ensure purchased items comply with Malaysian standards and regulatory requirements.
• Prepare and submit applications to SIRIM (product certification, testing reports, labeling requirements).
• Submit COA applications to Suruhanjaya Tenaga for electrical products (COA).
• Coordinate MCMC device certifications and related regulatory submissions.
• Maintain timely renewal and tracking of all relevant certificates and licenses.
• Liaise with testing labs, consultants, and government officials as required.
• Support internal and external audits related to product compliance and import controls.

Skills

Analytical thinking

Communication skills

Attention to detail

Education

Degree in Business Administration / Supply Chain

Tools

SAP

Job description

Responsibility

• Source, negotiate, and manage suppliers to secure the best pricing, terms, and timely delivery of materials.
• Ensure purchased items comply with Malaysian standards and regulatory requirements.
• Prepare and submit applications to:
  • SIRIM (product certification, testing reports, labeling requirements)
  • Suruhanjaya Tenaga (ST) – Certificate of Approval (COA) for electrical products
  • Malaysian Communications and Multimedia Commission (MCMC) – device certifications

• Ensure timely renewal and tracking of all relevant certificates and licenses.

• Maintain proper filing and documentation for all regulatory submissions and approvals.

• Liaise with testing labs, consultants, and government officials where required.
• Support internal and external audits related to product compliance and import controls.

Authority

• Create Purchase Orders and Material Master.
• Manage shipment arrangements from issuance of Purchase Orders to arrival at warehouse/site.

Role Requirements

• Degree in Business Administration / Supply Chain or any related field.
• At least 3 years of experience in purchasing operations will be preferred.
• Mandarin proficiency (written/spoken) is essential for liaising with China/Taiwan based suppliers.
• Strong analytical, communication skills & attention to details.
• Strong organizational skills with the ability to manage multiple priorities & meet deadlines.
• Good knowledge of ERP systems, preferably SAP