Purchasing Executive

upscale; Kuala Lumpur; On-site; MYR 78,000 - 123,000; Full time

Job summary

upscale in Kuala Lumpur, Malaysia is seeking an experienced Procurement Specialist to source, negotiate, and manage suppliers for materials while ensuring compliance with local standards and regulatory requirements.

The role requires Mandarin proficiency, strong analytical skills, and experience with SAP/ERP and MS Office. You will handle certificate submissions to SIRIM, ST COA, and MCMC, and support audits and documentation.

Qualifications

• Bachelor’s degree in Business Administration / Supply Chain or related field.
• At least 3 years of experience in purchasing operations.
• Mandarin proficiency (written/spoken) essential for liaising with China/Taiwan suppliers.
• Strong analytical, communication, and attention to details.

Responsibilities

• Source, negotiate, and manage suppliers to secure the best pricing, terms, and timely delivery of materials.
• Ensure purchased items comply with Malaysian standards and regulatory requirements.
• Prepare and submit applications to SIRIM, ST COA, MCMC device certifications.
• Ensure timely renewal and tracking of all relevant certificates and licenses.
• Maintain proper filing and documentation for regulatory submissions and approvals.
• Liaise with testing labs, consultants, and government officials where required.
• Support internal and external audits related to product compliance and import controls.

Skills

Analytical

Communication

Attention to detail

Mandarin proficiency

Excel

PowerPoint

Problem solving

Negotiation

Education

Degree in Business Administration / Supply Chain

Tools

SAP

ERP systems

Job description

Responsibility

Source, negotiate, and manage suppliers to secure the best pricing, terms, and timely delivery of materials.

Ensure purchased items comply with Malaysian standards and regulatory requirements.

Prepare and submit applications to:

• SIRIM (product certification, testing reports, labeling requirements).
• Suruhanjaya Tenaga (ST) Certificate of Approval (COA) for electrical products.
• Malaysian Communications and Multimedia Commission (MCMC) device certifications.

Ensure timely renewal and tracking of all relevant certificates and licenses.

Maintain proper filing and documentation for all regulatory submissions and approvals.

Liaise with testing labs, consultants, and government officials where required.

Support internal and external audits related to product compliance and import controls.

Authority

Create Purchase Orders and Material Master.

Manage shipment arrangements from issuance of Purchase Orders to arrival at warehouse/site.

Role Requirements

Degree in Business Administration / Supply Chain or any related field.

At least 3 years of experience in purchasing operations will be preferred.

Mandarin proficiency (written/spoken) is essential for liaising with China/Taiwan based suppliers.

Strong analytical, communication skills & attention to details.

Strong organizational skills with the ability to manage multiple priorities & meet deadlines.

Good knowledge of ERP systems, preferably SAP.

Proficient in Microsoft Excel and Microsoft PowerPoint.