Procurement Executive

Smells Good Holdings Sdn Bhd; Kuala Lumpur; Hybrid; MYR 45,000 - 67,000; Full time

Benefits offered by this job

Hybrid Work (2 days remote)

Health & Wellness Benefits

Look Good, Feel Good perks

Tech Perks – Apple Macbook

Monthly Freebies – company products

Staff discount

Continuous Learning – education/skills

Home ownership assistance RM10,000

Job summary

Smells Good Holdings Sdn Bhd is seeking a detail-oriented Purchasing Executive in Kuala Lumpur to own inventory planning, merchandise sourcing, and purchasing activities. You will collaborate with internal teams and suppliers to maintain stock levels, source quality merchandise for campaigns, and ensure purchases are cost-effective and delivered on time.

You will forecast based on sales data, set SKU min/max, and coordinate rapid, cost-efficient replenishments while protecting key channels.

Qualifications

• Diploma or degree in Supply Chain, Business Admin, or related field.
• Mandarin reading, typing and speaking required to deal with China supplier.
• 1–3 years in procurement, logistics or inventory management (FMCG/retail preferred).

Responsibilities

• Forecast inventory from sales data and campaign plans and defend it.
• Set min/max levels per SKU and monitor stock-out risks weeks ahead.
• Coordinate fast, cost-effective recovery: air/sea freight, split shipments, or reallocations.
• Protect key channels and campaigns by rationing limited stock.
• Produce a weekly stock health report with risks and actions.
• Turn campaign ideas into gift sets customers want to keep.

Skills

Strong Excel/Google Sheets

Communication

Coordination

Ownership / accountability

Fast learner

Education

Diploma / Degree in Supply Chain, Business Admin, or related field

Tools

ERP systems

Job description

We are looking for a detail-oriented and proactive Purchasing Executive to take ownership of inventory planning, merchandise sourcing, and purchasing activities. You will work closely with our internal teams and suppliers to maintain healthy stock levels, source quality merchandise for campaigns, and ensure purchases are made at the right cost and delivered on time.

Responsibilities:

1. Inventory Management

Turn sales data, campaign plans and stock movement into a forecast you can defend.

Set min/max levels per SKU and spot stock-out risks weeks before they happen.

When a stock-out is coming, find the fastest and most cost-effective way to recover: air vs sea freight, split shipments, expedited production slots, or reallocating stock to the channels where it earns the most.

Ration limited stock to protect key channels and campaigns until supply catches up.

Decide what to do with slow movers and dead stock before they tie up cash: bundle, promote, or stop reordering.

Own a weekly stock health report: weeks of cover, risks and actions.

Turn a campaign idea into a gift customers want to keep, from bags and pouches to gift boxes and seasonal sets.

Know your materials, like canvas vs non-woven, PU vs PVC, paper grades and print finishes, and how each one changes cost, feel and durability.

Find where to cut cost without customers noticing: a different material, finish, size or MOQ.

Cost every gift down to landed cost per unit, and know what it does to campaign margin.

Plan backwards from launch dates, so gifts arrive on time even when samples need a second round.

3. Purchasing & Negotiation

Issue and track every PO from order to inbound, and close it in our ERP with the actual received quantity.

Negotiate price, MOQ, payment terms and lead time, and track the savings you deliver.

Push suppliers for our timeline: find out what's really blocking them and solve it, whether that means deposits, split deliveries or pre-booked production slots.

Benchmark every price against past purchases and the market, so we know when we're overpaying.

Score suppliers on lead time, accuracy and quality, and bring that data to every negotiation.

Requirements:

Diploma / Degree in Supply Chain, Business Admin, or related field.

Able to read, type, speak in Mandarin (as we have to deal with China supplier)

1-3 years experience in procurement, logistics, or inventory management (FMCG or retail background preferred).

Strong Excel / Google Sheets skills and good attention to detail.

Good communication and coordination skills — able to liaise across multiple teams.

Fast learner with a strong sense of ownership and accountability.

Top Reasons to work with Smells Good:

Hybrid Work: Enjoy the flexibility of working from home 2 days a week

Health & Wellness Benefits: Outpatient medical, over-the-counter medications, Classpass, Gym subscription, therapy sessions, and more to keep you fit and happy

Look Good, Feel Good: Fashion, hairstyling, and grooming perks to keep you looking fresh

Tech Perks: Apple Macbook for everyone to support your work.

Monthly Freebies: Receive FREE company products every month to enjoy and share with friends/family

Staff discount: Enjoy exclusive employee discounts on company products for yourself, friends, and family.

Continuous Learning: Benefit from educational support to enhance your skills and grow your career

Home Sweet Home: Receive RM10,000 when you purchase your first house