Procurement Cum Admin

ME Mascot Enterprise Sdn Bhd; Selangor; On-site; MYR 33,000 - 67,000; Full time

Job summary

ME Mascot Enterprise Sdn Bhd is recruiting a procurement and project coordination specialist to manage production forms, sales documentation, and internal procurement records.

You will source materials, negotiate with suppliers across Malaysia, Batam, Singapore, and China, and ensure accurate purchasing data while communicating in Mandarin with Chinese partners. Travel between Kuala Lumpur and Batam will be required.

Qualifications

• Diploma/Degree in Business, Management, Procurement, or related field.
• Fresh graduates are welcome; procurement/production experience is a plus.
• Proficient in Microsoft Office and familiar with AI tools.
• Fluent in Mandarin, English & Bahasa Malaysia; Bahasa Indonesia is a bonus.
• Strong communication, organization, and multitasking skills.
• Proactive, detail-oriented, and able to work independently.
• Willing to travel and coordinate with overseas suppliers.
• Good market awareness with the ability to identify new product and sourcing opportunities.

Responsibilities

• Manage and maintain production forms, sales documentation, and internal procurement records to ensure accuracy and proper tracking.
• Cross-check and monitor purchasing records across Malaysia, Batam, Singapore, and China branches to ensure consistency and accuracy.
• Source and outsource materials and products, including identifying suppliers, negotiating terms, and comparing pricing quotations.
• Actively source and stay updated on new and relevant products from the market to support production and sales needs.
• Communicate effectively in Mandarin with partners and suppliers in China (mandatory requirement).
• Support the project management team by assisting in scheduling, monitoring timelines, and updating progress reports.
• Coordinate with internal teams, external suppliers, vendors, and clients to ensure smooth and efficient production workflows.
• Maintain accurate and up-to-date databases for sales, procurement, and production activities.
• Provide general administrative support, including document filing, correspondence handling, and project coordination.
• Travel between Kuala Lumpur and Batam as required to support procurement and production operations.

Skills

Microsoft Office

AI tools

Mandarin fluency

English fluency

Bahasa Malaysia fluency

Communication skills

Multitasking

Education

Diploma/Degree in Business/Management/Procurement

Tools

Procurement software

Microsoft Excel

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

• Manage and maintain production forms, sales documentation, and internal procurement records to ensure accuracy and proper tracking.
• Cross-check and monitor purchasing records across Malaysia, Batam, Singapore, and China branches to ensure consistency and accuracy.
• Source and outsource materials and products, including identifying suppliers, negotiating terms, and comparing pricing quotations.
• Actively source and stay updated on new and relevant products from the market to support production and sales needs.
• Communicate effectively in Mandarin with partners and suppliers in China (mandatory requirement).

Project & Workflow Coordination

• Support the project management team by assisting in scheduling, monitoring timelines, and updating progress reports.
• Coordinate with internal teams, external suppliers, vendors, and clients to ensure smooth and efficient production workflows.

Database & Administrative Support

• Maintain accurate and up-to-date databases for sales, procurement, and production activities.
• Provide general administrative support, including document filing, correspondence handling, and project coordination.

Regional Support & Travel

• Travel between Kuala Lumpur and Batam as required to support procurement and production operations.

Responsibilities:

Documentation & Records Management

• Manage and maintain production forms, sales documentation, and internal procurement records to ensure accuracy and proper tracking.
• Cross-check and monitor purchasing records across Malaysia, Batam, Singapore, and China branches to ensure consistency and accuracy.

Supplier Sourcing & Procurement

• Source and outsource materials and products, including identifying suppliers, negotiating terms, and comparing pricing quotations.
• Actively source and stay updated on new and relevant products from the market to support production and sales needs.
• Communicate effectively in Mandarin with partners and suppliers in China (mandatory requirement).

Project & Workflow Coordination

• Support the project management team by assisting in scheduling, monitoring timelines, and updating progress reports.
• Coordinate with internal teams, external suppliers, vendors, and clients to ensure smooth and efficient production workflows.

Database & Administrative Support

• Maintain accurate and up-to-date databases for sales, procurement, and production activities.
• Provide general administrative support, including document filing, correspondence handling, and project coordination.

Regional Support & Travel

• Travel between Kuala Lumpur and Batam as required to support procurement and production operations.

Requirements

• Diploma/Degree in Business, Management, Procurement, or related field.
• Fresh graduates are welcome; procurement/production experience is a plus.
• Proficient in Microsoft Office and familiar with AI tools.
• Fluent in Mandarin, English & Bahasa Malaysia; Bahasa Indonesia is a bonus.
• Strong communication, organization, and multitasking skills.
• Proactive, detail-oriented, and able to work independently.
• Willing to travel and coordinate with overseas suppliers.
• Good market awareness with the ability to identify new product and sourcing opportunities.