Procurement & Contracts Specialist

UNIVERSITI TEKNIKAL MARA SDN. BHD.; Kuala Lumpur; On-site; MYR 48,000 - 60,000; Full time

Job summary

UNIVERSITI TEKNIKAL MARA SDN. BHD. is seeking an Administrative Officer for the Procurement Division, Chancellery.

You will manage procurement activities, coordinate papers, monitor contracts, and drive governance improvements to ensure timely and compliant procurement processes. The role requires a Diploma in Business Studies or related field with at least 3 years in procurement, strong negotiation and teamwork skills, and the ability to work independently and under pressure in a fast-paced

Qualifications

• Diploma in Business Studies or related field required.
• Minimum of 3 years of relevant working experience.
• Procurement experience is an added advantage.
• Ability to develop, implement and monitor best practices and innovative strategies.
• Strong teamwork and negotiation skills with a results focus.
• Demonstrates initiative, adaptability and quick learning.
• Able to work independently while contributing as part of a team.
• Detail-oriented and meticulous in reviewing procurement documents, quotations and contracts.
• Organised and able to manage multiple tasks, priorities and deadlines.
• Proactive, resourceful and cost-optimisation minded.
• Resilient under pressure in a fast-paced environment.

Responsibilities

• Manage and monitor procurement activities to ensure timely completion within lead times.
• Prepare and coordinate procurement papers, including SAF and SSF, per procedures.
• Monitor and manage contracts including new contracts and renewals.
• Maintain accurate contract records and prepare periodic status reports.
• Review and improve contract management governance, policies and processes.
• Recommend revisions to strengthen compliance, efficiency and control.
• Engage stakeholders to improve procurement processes.
• Support initiatives to enhance procurement efficiency, transparency and service delivery.
• Support Vendor Management System implementation and administration.
• Maintain accurate vendor information and monitor vendor performance and compliance.

Skills

Teamwork

Negotiation

Initiative

Adaptability

Detail-oriented

Time management

Education

Diploma in Business Studies

Tools

Vendor Management System

Job description

UNIVERSITI TEKNIKAL MARA SDN. BHD. is seeking an Administrative Officer for the Procurement Division, Chancellery.

You will manage procurement activities, coordinate papers, monitor contracts, and drive governance improvements to ensure timely and compliant procurement processes. The role requires a Diploma in Business Studies or related field with at least 3 years in procurement, strong negotiation and teamwork skills, and the ability to work independently and under pressure in a fast-paced