Procurement Assistant

RM LEOPAD SDN BHD; Kuala Lumpur; On-site; MYR 39,000 - 78,000; Full time

Benefits offered by this job

Health insurance

Maternity leave

Opportunities for promotion

Parental leave

Job summary

RM LEOPAD SDN BHD in Kuala Lumpur is seeking a detail-oriented Procurement Assistant to manage inquiries about orders, review requisitions for accuracy and create purchase orders for suppliers and departments.

You will match invoices with documents, monitor orders and inventory, expedite deliveries, and inspect shipments for accuracy and conformance with specifications. Strong Excel and organizational skills are required, with opportunities for promotion and health benefits.

Qualifications

• Knowledge of Supplier Relationship Management will be an advantage.
• Procurement processes experience is beneficial.
• Proficient in Excel and Microsoft Office.

Responsibilities

• Answer inquiries about orders from customers and suppliers.
• Review requisition orders for accuracy.
• Create and send purchase orders to suppliers and originating departments.
• Match supporting documents with invoices and verify them against SOA.
• Monitor the status of requisitions, contracts and orders.
• Evaluate inventory levels and order materials as needed.
• Expedite deliveries and resolve shortages or late shipments.
• Inspect incoming shipments for accuracy and conformance with orders.
• Assess prices, specifications and delivery dates to select best bids.
• Compare supplier invoices with bids and purchase orders for accuracy.
• Prepare and maintain purchasing files, reports and price lists.
• Track in-house inventory and complete transfer forms for bookkeeping.
• Issue invitation-to-bid forms to suppliers or for public posting.
• Monitor contractor performance and recommend modifications when necessary.
• Participate in safety meetings and other required briefings.
• Stay updated on organizational and governmental purchasing rules and inform staff and vendors as needed.
• Perform any other duties as assigned by supervisor.

Skills

Detail accuracy

Multitasking

Excel

Time management

Organizational skills

Tools

Microsoft Office

Job description

Manage customer and supplier inquiries about order status, changes or cancellations.

Check and review requisition orders for accuracy, terminology and specifications.

Create and send purchase order copies to suppliers and and to departments originating requests.

Match supporting documents with invoices for submission and verify them against SOA.

Monitor the status of requisitions, contracts and orders

Evaluate inventory levels and order materials as needed.

Schedule or expedite deliveries and resolve any issues such as shortages or late arrivals.

Inspect shipments upon arrival to ensure orders are correct and goods meet specifications.

Assess prices, specifications and delivery dates to select the best bid from potential suppliers.

Compare suppliers' bills with bids and purchase orders to ensure accuracy.

Calculate order costs and forward invoices to the appropriate accounts.

Approve bills for payment.

Prepare and keep up-to-date purchasing files, reports and price lists.

Track in-house inventory and complete transfer forms for bookkeeping.

Create and send invitation-to-bid forms to suppliers or for public posting.

Monitor contractor performance and recommend modification when necessary.

Participate in training, safety meetings and other required meetings.

Stay updated on organizational and governmental purchasing rules and inform staff and vendors as needed.

Perform any other duties and tasks not specified herein as assigned by the immediate supervisor / HOD / BM, or as required.

KNOWLEDGE

Knowledge of Supplier Relationship Management will be an advantage.

SKILLS NEEDED

Strong emphasis on accuracy and detail.

Ability to handle multiple projects simultaneously to meet goals and deadlines.

Proficient in Microsoft Office programs, such as Excel.

Good time management and organizational skills.

BENEFIT:

Health insurance

Maternity leave

Opportunities for promotion

Parental leave

Leopad Group of Companies is the Leading Corrosion Protection Service Provider in the region. Leopad is registered as Petronas Vendor for more than 20 SWEC Codes, pioneering in Corrosion Protection Services. Our Corrosion Protection Services ranges from the scope of Insulation, Blasting & Painting, Passive Fire Protection and Thermal Spray Application. Leopad also provides other specialized services to the oil & gas sector such as Marine Services, Offshore Manpower and Equipment Rental Services, Refractory works and Scaffolding works.

We provide quality services to the oil and gas industry with emphasis on:

Safety, Health & Environment;Quality Management System;Organizational Excellence;Operational Excellence;Reliability & Timely Delivery;Cost Effective Services;Best Practices;Best Technology;Experienced team and manpower resources;Optimum Employee Benefits;Adequate resources & facilities;

Leopad Group of Companies is the Leading Corrosion Protection Service Provider in the region. Leopad is registered as Petronas Vendor for more than 20 SWEC Codes, pioneering in Corrosion Protection Services. Our Corrosion Protection Services ranges from the scope of Insulation, Blasting & Painting, Passive Fire Protection and Thermal Spray Application. Leopad also provides other specialized services to the oil & gas sector such as Marine Services, Offshore Manpower and Equipment Rental Services, Refractory works and Scaffolding works.

We provide quality services to the oil and gas industry with emphasis on:

Safety, Health & Environment;Quality Management System;Organizational Excellence;Operational Excellence;Reliability & Timely Delivery;Cost Effective Services;Best Practices;Best Technology;Experienced team and manpower resources;Optimum Employee Benefits;Adequate resources & facilities;

What can I earn as a Procurement Assistant