Procurement & Administrative Coordinator

Private Advertiser; Kuala Lumpur; On-site; MYR 28,000 - 39,000; Full time

Job summary

Private Advertiser in Kuala Lumpur is seeking an Admin & Procurement Assistant to provide day-to-day administrative support, organize filing, and assist the procurement team with sourcing, purchasing, and supplier coordination. You will help ensure timely delivery and accurate documentation across projects.

The ideal candidate is organized, detail-oriented, proficient with Microsoft Office, and capable of handling multiple tasks within deadlines. Fresh graduates are welcome to apply.

Qualifications

• Fresh graduates are welcome to apply.
• Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
• Good filing, documentation, and organizational skills.
• Basic understanding of purchasing and procurement processes.
• Able to communicate effectively with suppliers and internal team members.
• Detail-oriented with good follow-up skills.
• Able to manage multiple tasks and work within deadlines.

Responsibilities

• Perform general administrative and clerical duties to support daily office operations
• Maintain proper physical and digital filing systems for company documents
• Organize and file quotations, purchase orders, invoices, delivery orders, supplier documents, contracts, and other records
• Ensure documents are properly labelled, filed, and easily retrievable
• Maintain and update company records, databases, supplier lists, and document registers
• Prepare letters, simple reports, spreadsheets, and other administrative documents when required
• Assist the procurement team in sourcing furniture, materials, accessories, and other items required for projects
• Request quotations from suppliers and assist in preparing price comparisons
• Monitor outstanding orders and follow up with suppliers on production and delivery status
• Coordinate delivery schedules with suppliers, project teams, warehouse, and site personnel

Skills

Excel

Word

Outlook

Job description

Private Advertiser in Kuala Lumpur is seeking an Admin & Procurement Assistant to provide day-to-day administrative support, organize filing, and assist the procurement team with sourcing, purchasing, and supplier coordination. You will help ensure timely delivery and accurate documentation across projects.

The ideal candidate is organized, detail-oriented, proficient with Microsoft Office, and capable of handling multiple tasks within deadlines. Fresh graduates are welcome to apply.