Proactive Personal Assistant & Admin Scheduler

Agensi Pekerjaan Orgscale Recruitment Sdn. Bhd.; Kuala Lumpur; On-site; MYR 50,000 - 67,000; Full time

Benefits offered by this job

Annual Leave

EPF

Job summary

Jora Malaysia is seeking a capable Personal/Executive Assistant or administrative professional to support management with calendars, documents, and day-to-day operations. The role emphasizes independence, organization, confidentiality, and fast adaptation to changing priorities.

Working hours are Monday to Friday, 9:00 AM–6:00 PM, with focus on efficient task execution and strong communication. The ideal candidate has proven experience in similar roles, proficiency in Word and Excel, and a

Qualifications

• Previous experience in Personal Assistant, Executive Assistant, Administrative, or similar support roles.
• Proficient in Microsoft Word and Microsoft Excel.
• Independent, organised and detail-oriented with strong follow-through on assigned tasks.
• Able to understand and execute instructions quickly and accurately.
• Comfortable working in a fast-paced environment and responding effectively to changes in priorities or situations.
• Strong communication and interpersonal skills.
• Good time-management skills with the ability to handle multiple tasks simultaneously.
• Mature, responsible, proactive and able to maintain confidentiality.
• Working hours: Monday to Friday, 9:00 AM - 6:00 PM.

Responsibilities

• Provide comprehensive administrative and personal support to management.
• Manage calendars, appointments, meetings, and daily schedules efficiently.
• Coordinate and follow up on tasks, appointments, documents, and other matters as required.
• Prepare, organise, and maintain documents, reports, records, and correspondence.
• Handle day-to-day administrative tasks and ensure timely completion of assigned duties.
• Assist with meeting arrangements, scheduling, and coordination with internal and external parties.
• Manage confidential information and documents with professionalism and discretion.
• Respond promptly to instructions and adapt to changes in priorities or schedules.
• Follow up on outstanding matters and ensure tasks are completed within the required timeline.
• Provide ad-hoc support to management as and when required.

Skills

Independent

Organised

Detail-oriented

Strong communication

Interpersonal skills

Time management

Fast-paced environment

Confidentiality

Tools

Microsoft Word

Microsoft Excel

Job description

Jora Malaysia is seeking a capable Personal/Executive Assistant or administrative professional to support management with calendars, documents, and day-to-day operations. The role emphasizes independence, organization, confidentiality, and fast adaptation to changing priorities.

Working hours are Monday to Friday, 9:00 AM–6:00 PM, with focus on efficient task execution and strong communication. The ideal candidate has proven experience in similar roles, proficiency in Word and Excel, and a