Global Administrative Assistant — Detail-Oriented Coordinator

Icon Trans Sdn Bhd; Batu Kawan; On-site; MYR 39,000 - 61,000; Full time

Benefits offered by this job

Medical Miscellaneous allowance

H&S insurance

Attendance incentive upon confirmat

Job summary

Icon Trans Sdn Bhd is seeking an organized Administrative Assistant to support the Consumer Product Management Team in Batu Kawan, Penang. The role focuses on document preparation, stakeholder liaison, and efficient travel coordination in a fast-paced, international environment.

The candidate should have a diploma and at least 5 years of administrative experience, with strong MS Office skills and the ability to manage multiple tasks independently.

Qualifications

• Diploma in any field is required.
• Minimum 5 years of experience in administration or similar role.
• Experience in coordinating shipments and travel is a plus.
• Proficient in MS Office; familiarity with Teams, Asana and Concur is advantageous.

Responsibilities

• Coordinate sample shipments and ensure timely delivery.
• Liaise with internal and external stakeholders; draft and proofread documents.
• Schedule internal and external meetings; prepare agendas and minutes.
• Arrange flight bookings, hotels and ground transportation; prepare itineraries.

Skills

Organizational excellence

Multitasking

Communication skills

Interpersonal skills

Attention to detail

Education

Diploma in any field

Tools

Microsoft Office

Microsoft Teams

Asana

Concur

Job description

Icon Trans Sdn Bhd is seeking an organized Administrative Assistant to support the Consumer Product Management Team in Batu Kawan, Penang. The role focuses on document preparation, stakeholder liaison, and efficient travel coordination in a fast-paced, international environment.

The candidate should have a diploma and at least 5 years of administrative experience, with strong MS Office skills and the ability to manage multiple tasks independently.