Proactive Administrative Assistant & Office Coordinator

Flextronics - The Flex Company; Malaysia; On-site; MYR 36,000 - 60,000; Full time

Job summary

Flex is seeking an administrator to support executive leadership with calendar management, travel coordination, and confidential document handling. The role requires organizing files, handling mail, and responding to routine inquiries using standard procedures.

You will greet visitors, coordinate conference calls, and assist with travel arrangements as needed. Flex emphasizes equal opportunity employment and a respectful, inclusive work environment.

Qualifications

• Job Category Administration

Responsibilities

• Coordinates and may prioritize manager's schedule and maintains calendar appointments, meetings and travel itineraries and coordinates related arrangements.
• Reads and routes incoming mail.
• Locates and attaches appropriate file to correspondence to be answered by employer.
• Composes and may initiate routine or non-routine correspondence and memoranda.
• Handles details of a highly confidential and critical nature.
• Organizes and maintains file system, and files correspondence and other records.
• Answers and screens manager's telephone calls, gives information to callers and arranges conference calls.
• May respond to inquiries about company products using a standard script and procedures.
• Greets scheduled visitors and guides to appropriate area or person.
• May coordinate or conduct facility tours.
• Arranges and coordinates travel schedules and reservations and coordinates related arrangements.

Job description

Flex is seeking an administrator to support executive leadership with calendar management, travel coordination, and confidential document handling. The role requires organizing files, handling mail, and responding to routine inquiries using standard procedures.

You will greet visitors, coordinate conference calls, and assist with travel arrangements as needed. Flex emphasizes equal opportunity employment and a respectful, inclusive work environment.