Administrative Assistant

Flex; Nibong Tebal; On-site; MYR 36,000 - 60,000; Full time

Job summary

Flex is seeking an administrative assistant to support the manager by coordinating calendars, scheduling meetings, and arranging travel itineraries. The role will also handle mail routing, filing, and confidential documents with professional discretion.

Responsibilities include greeting visitors, answering calls, and drafting routine correspondence. This position offers a structured, collaborative environment and opportunities for growth within Flex.

Qualifications

• Minimum prior experience in administrative support or office coordination.
• Ability to manage calendars, schedule meetings and coordinate travel.
• Experience handling confidential information and documents.

Responsibilities

• Coordinate manager's calendar, meetings and travel itineraries.
• Route incoming mail and attach relevant files for responses.
• Draft routine or non-routine correspondence and memoranda.

Skills

Calendar management

Mail routing

Correspondence drafting

Confidentiality

Filing systems

Phone screening

Reception

Facility tours

Job description

Flex is the diversified manufacturing partner of choice that helps market-leading brands design, build and deliver innovative products that improve the world.

A career at Flex offers the opportunity to make a difference and invest in your growth in a respectful, inclusive, and collaborative environment. If you are excited about a role but don't meet every bullet point, we encourage you to apply and join us to create the extraordinary.

Job Summary

• Coordinates and may prioritize manager's schedule and maintains calendar appointments, meetings and travel itineraries and coordinates related arrangements.
• Reads and routes incoming mail. Locates and attaches appropriate file to correspondence to be answered by employer.
• Composes and may initiate routine or non-routine correspondence and memoranda.
• Handles details of a highly confidential and critical nature.
• Organizes and maintains file system, and files correspondence and other records.
• Answers and screens manager's telephone calls, gives information to callers and arranges conference calls. May respond to inquiries about company products using a standard script and procedures.
• Greets scheduled visitors and guides to appropriate area or person. May coordinate or conduct facility tours.
• Arranges and coordinates travel schedules and reservations and coordinates related arrangements.

Job Category

Administration

Flex is an Equal Opportunity Employer and employment selection decisions are based on merit, qualifications, and abilities. We do not discriminate based on: age, race, religion, color, sex, national origin, marital status, sexual orientation, gender identity, veteran status, disability, pregnancy status, or any other status protected by law. We're happy to provide reasonable accommodations to those with a disability for assistance in the application process. Please email [e-mail] and we'll discuss your specific situation and next steps (NOTE: this email does not accept or consider resumes or applications. This is only for disability assistance. To be considered for a position at Flex, you must complete the application process first).