Administrative Assistant

Flextronics - The Flex Company; Bayan Lepas; On-site; MYR 42,000 - 66,000; Full time

Job summary

Flex is a global manufacturing partner that helps brands design, build and deliver innovative products. Flex offers a collaborative environment focused on growth and inclusivity.

The role involves coordinating the manager's calendar, routing mail, preparing correspondence, handling confidential information, and organizing files. It also includes greeting visitors, coordinating travel, and supporting meetings. This on-site position is based in Penang, Malaysia.

Qualifications

• Coordinates calendar appointments, meetings and travel itineraries.
• Reads and routes incoming mail.
• Composes and may initiate routine or non-routine correspondence and memoranda.

Responsibilities

• Coordinates manager schedule, meetings and travel itineraries, and arranges related logistics.
• Reads and routes incoming mail.
• Attaches relevant files to outgoing correspondence.
• Prepares routine and non-routine correspondence.
• Handles highly confidential information with discretion.
• Maintains organized file systems and records.
• Screens calls, provides information and arranges conference calls.
• Responds to product inquiries using standard scripts.
• Greets visitors and directs them.
• May coordinate or conduct facility tours.
• Arranges travel schedules and reservations.

Job description

Flex is the diversified manufacturing partner of choice that helps market-leading brands design, build and deliver innovative products that improve the world. A career at Flex offers the opportunity to make a difference and invest in your growth in a respectful, inclusive, and collaborative environment. If you are excited about a role but don't meet every bullet point, we encourage you to apply and join us to create the extraordinary.

Job Summary

• Coordinates and may prioritize manager's schedule and maintains calendar appointments, meetings and travel itineraries and coordinates related arrangements.
• Reads and routes incoming mail.
• Locates and attaches appropriate file to correspondence to be answered by employer.
• Composes and may initiate routine or non-routine correspondence and memoranda.
• Handles details of a highly confidential and critical nature.
• Organizes and maintains file system, and files correspondence and other records.
• Answers and screens manager's telephone calls, gives information to callers and arranges conference calls.
• May respond to inquiries about company products using a standard script and procedures.
• Greets scheduled visitors and guides to appropriate area or person.
• May coordinate or conduct facility tours.
• Arranges and coordinates travel schedules and reservations and coordinates related arrangements.

Job Category Administration Required Skills: Optional Skills:

Flex is an Equal Opportunity Employer and employment selection decisions are based on merit, qualifications, and abilities.

We do not discriminate based on: age, race, religion, color, sex, national origin, marital status, sexual orientation, gender identity, veteran status, disability, pregnancy status, or any other status protected by law.

We're happy to provide reasonable accommodations to those with a disability for assistance in the application process.

Please email [e-mail] and we'll discuss your specific situation and next steps (NOTE: this email does not accept or consider resumes or applications. This is only for disability assistance. To be considered for a position at Flex, you must complete the application process first).

Through the collective strength of ~150,000 team members across 30 countries and responsible, sustainable operations, Flex is the diversified manufacturing partner of choice that helps market-leading brands design, build and deliver innovative products that improve the world. A career with Flex offers the opportunity to make a difference, invest in your growth, and build great products for our customers that improve people’s lives. Together, let's create the extraordinary! Join our talent community to learn more about job opportunities, company news and events.