PERSONAL ASSISTANT TO EXECUTIVE DIRECTOR

Private Advertiser; Kuala Lumpur; On-site; MYR 48,000 - 84,000; Full time

Job summary

Private Advertiser seeks a proactive Personal Assistant to support the Executive Director with high-level administrative and operational tasks. The role acts as the primary liaison with internal staff, manages correspondence, and reviews documents for timely execution of actions.

You will coordinate inter-departmental deliverables, draft letters and reports, maintain filing systems, and handle confidential information with discretion.

Qualifications

• Bachelor’s degree or higher in law, finance, accounting, business administration or related field.
• Postgraduate Diploma or professional degree is a plus.

Responsibilities

• Coordinate inter-departmental deliverables for the Executive Director.
• Liaise with internal/external parties, communicate instructions and assignments, monitor actions to ensure timely completion of tasks.
• Draft business letters, memos and correspondences for the Executive Director.
• Maintain an organized filing system and ensure accurate documentation.
• Undertake special assignments and ad hoc duties as required.
• Assist in coordinating internal and external events, schedule meetings and appointments.
• Provide comprehensive personal and administrative support, including handling urgent matters.
• Oversee daily operational and administrative routines for the Executive Director.

Skills

Organizational skills

Time management

Communication skills

Discretion

Education

Bachelor's Degree or higher in Law/Finance/Business

Postgraduate Diploma or Professional Degree

Tools

Microsoft Office Suite

Job description

PERSONAL ASSISTANT TO EXECUTIVE DIRECTOR

The Personal Assistant will provide high-level, confidential administrative and operational support to the Executive Director. The role acts as a primary point of contact between the Executive Director and internal staff, managing correspondences and reviewing documents.

Key responsibilities

Coordinate inter-departmental deliverables on behalf of the Executive Director.

Liaise with internal and external parties, communicate instructions and assignments, monitor and follow up on agreed actions to ensure timely completion of agreed tasks.

May be required to draft business letters, memo reports, and correspondences on behalf of the Executive Director.

Maintain an organised filing system and ensure accurate documentation for easy retrieval.

Undertake special assignments and other ad hoc duties as required.

Assist in coordinating internal and external events, schedule meetings and appointments.

Provide comprehensive personal and administrative support to the Executive Director, including handling urgent matters and daily requests.

Oversee daily operational and administrative routines for the Executive Director.

About you

Bachelor's Degree, Postgraduate Diploma or Professional Degree in Law (LL.B), Finance, Accounting, Business Administration, or a related field.

At least 2 years of corporate working experience.

Prior experience in corporate legal, accounting and corporate finance would be an advantage.

Sound knowledge of basic accounting and legal skills with ability to review documents.

Strong interpersonal and communication skills, with proficiency in both written and spoken English.

Ability to work independently, manage multiple priorities and perform effectively under pressure.

High level of discretion and integrity in handling confidential and sensitive information.

Strong organisational and time-management skills, with excellent attention to detail.

Meticulous, systematic, proactive, and responsible, with a strong sense of ownership.

Advanced skills in Microsoft Office Suite (Excel, Word with track changes, PowerPoint).