Personal Assistant to Director - Mandarin Speaker

HR PRO Sdn Bhd; Selangor; On-site; MYR 56,000 - 112,000; Full time

Job summary

HR PRO Sdn Bhd invites applications for a Personal Assistant to the Managing Director in Shah Alam. You will manage the MD's calendar, coordinate initiatives, attend meetings, and handle confidential information with discretion.

Mandarin fluency is essential for liaising with China clients, alongside strong English and Bahasa Malaysia communication. The role requires 3–5 years of PA/EA experience and a mature, organized, independent work style to support daily operations and strategic planning.

Qualifications

• Diploma or Bachelor's Degree in Business Administration, Management, Secretarial Studies or related field.
• 3-5 years of relevant experience as a Personal Assistant, Executive Assistant, Executive Secretary or similar role.
• Strong organisational and time-management skills.
• Mandarin language proficiency is required for liaising with China clients.
• Good command of English and Bahasa Malaysia, both written and spoken.

Responsibilities

• Manage the Managing Director's calendar, appointments, meetings, reservations and daily schedules.
• Coordinate business initiatives, personal assignments and errands when required.
• Attend meetings and business functions when required, record key outcomes and follow up on action items.
• Handle confidential business and personal information with a high level of professionalism and discretion.
• Act as a key point of contact between the Managing Director, internal teams, clients and external stakeholders.
• Liaise and communicate with China-based clients in Mandarin on behalf of the Managing Director.
• Manage and prioritise communications, ensuring important matters are followed up and escalated when necessary.
• Provide personal administrative support to the MD when required.
• Conduct research, gather information and prepare insights to support the MD's business and personal planning.
• Assist the MD in managing priorities and day-to-day matters.
• Handle ad-hoc duties and assignments as directed by the Managing Director.

Skills

Organisational skills

Time-management

Independent worker

Mandarin language

Communication in English & Malay

Education

Diploma or Bachelor's Degree in Business Administration / Management / Secretarial Studies

Job description

About the job

HIRING: PERSONAL ASSISTANT TO MANAGING DIRECTOR (PA TO MD)

Location: Seksyen u12, Shah Alam

Salary: RM5,000 - RM10,000

Language: Mandarin Speaking

Experience: 3-5 years relevant experience

Our client, an established engineering company, is looking for a mature, organised and highly responsible Personal Assistant to Managing Director to provide close support in managing the MD's business and day-to-day matters.

KEY RESPONSIBILITIES

• Manage the Managing Director's calendar, appointments, meetings, reservations and daily schedules.
• Coordinate business initiatives, personal assignments and errands when required.
• Attend meetings and business functions when required, record key outcomes and follow up on action items.
• Handle confidential business and personal information with a high level of professionalism and discretion.
• Act as a key point of contact between the Managing Director, internal teams, clients and external stakeholders.
• Liaise and communicate with China-based clients in Mandarin on behalf of the Managing Director.
• Manage and prioritise communications, ensuring important matters are followed up and escalated when necessary.
• Provide personal administrative support to the Managing Director when required.
• Conduct research, gather information and prepare insights to support the MD's business and personal planning.
• Assist the MD in managing priorities and day-to-day matters.
• Handle ad-hoc duties and assignments as directed by the Managing Director.

REQUIREMENTS

• Diploma or Bachelor's Degree in Business Administration, Management, Secretarial Studies or related field.
• 3-5 years of relevant experience as a Personal Assistant, Executive Assistant, Executive Secretary or similar role.
• Strong organisational and time-management skills.
• Excellent attention to detail with the ability to manage multiple priorities.
• Mature, responsible, resourceful and able to work independently.
• Strong command of Mandarin is required, particularly for liaising and communicating with China clients.
• Good command of English and Bahasa Malaysia, both written and spoken.
• Willing to work beyond normal office hours when required, including weekends for business or personal functions.
• Possess a valid driving licence and willing to travel when required.