Personal Assistant

ALAXY MARKETING SDN. BHD.

Kuala Lumpur

On-site

MYR 28,000 - 42,000

Full time

7 days ago

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Benefits offered by this job

Traveling allowance

Annual Bonus

Performance Bonus

Medical Claims

Optical and Dental Claims

Medical Leave

Maternity & Paternity Leave

Compassionate Leave

Job summary

ALAXY MARKETING SDN. BHD. is seeking a diligent secretary/administrative assistant to support daily operations for the director and Corporate Services Manager.

You will manage calendars, handle confidential documents, prepare materials, and coordinate with internal and external stakeholders. The role invites fresh graduates with full training provided and offers travel allowances, annual and performance bonuses, medical, optical and dental claims, and leave benefits.

Qualifications

Fresh graduates are welcome; full training provided.
Experience in secretarial or administrative roles is a plus.
Must have at least SPM/Higher Secondary/STPM/A Level/Pre-U, any field, and currently pursuing similar interests.

Responsibilities

Perform daily routine secretary and admin tasks.
Manage director's daily appointments and meeting schedules.
Handle confidential documents, reports and records with proper filing.
Prepare materials, room bookings and follow-ups as required.
Liaise between the director and internal/external stakeholders.
Update incoming correspondence, emails, calls and messages.
Organize corporate secretarial and banking documents for regulatory compliance.
Liaise with professional bodies, financial institutions, and authorities to track approvals and timelines.
Travel may be required from time to time.
Perform ad-hoc tasks as assigned by Corporate Services Manager.

Skills

English communication

Bahasa Malaysia communication

Mandarin communication (advantage)

Education

SPM/High School certificate or equivalent

Pursuing related field

Job description

Responsible for daily routine secretary admin works and assignments

Manage daily appointments and meeting schedules for director

Handle confidential documents, reports and records and maintain proper filing systems

Prepare materials, room bookings and follow ups accordingly

Liaise between the director and internal and external stakeholders

Update incoming correspondence, emails, calls and messages

Handle, prepare, and organize all corporate secretarial and banking documents to ensure accurate execution and secure filing in compliance with regulatory standards

Proactively liaise and follow up with professional bodies, financial institutions, and regulatory authorities to track pending approvals, submission timelines, and transaction status

May require to travel from time to time

Perform ad-hoc tasks assigned by Corporate Services Manager

About you

Fresh graduates and applicants without experience are encouraged to apply as full training will be provided

Experience in secretarial or administrative roles will be added advantage

Must possess at least SPM/Higher Secondary/STPM/A Level/Pre-U, any field and currently pursuing similar interest

Able to communicate with clients in English, Bahasa Malaysia. Candidates proficient in Mandarin to effectively communicate with Mandarin-speaking clients will added advantage.