Personal Assistant

DESLY SDN BHD; Johor Bahru; On-site; MYR 45,000 - 67,000; Full time

Job summary

DESLY SDN BHD in Malaysia is seeking a Personal Assistant who is organized, detail-oriented, proactive, and has a good sense of social media, content and current trends.

This role goes beyond admin: you will handle day-to-day scheduling, content creation, shoots, events, client coordination, travel arrangements, and both personal and company matters.

You should be comfortable coordinating with brands and vendors and able to work independently, with occasional travel and flexibility for events.

Qualifications

• Must be fluent in English and Chinese (written and spoken).
• Excellent written and verbal communication.
• Ability to manage multiple deadlines and priorities.
• Willingness to travel for events and shoots.
• Discretion with personal and company information.

Responsibilities

• Keep up with social media trends on Instagram, TikTok and XiaoHongShu.
• Contribute ideas for content, campaigns, videos and shoots.
• Assist with scriptwriting, captions and content copy.
• Basic photography/videography and short-form video editing skills are preferred.
• Assist during content shoots and ensure everything required is prepared.
• Keep track of content schedules, deliverables and deadlines.
• Plan and organise daily and weekly schedules.
• Manage appointments, meetings, calendars and important dates.
• Keep track of deadlines and proactively provide reminders.
• Maintain to-do lists and follow up on outstanding matters.
• Arrange outstation trips and travel, including transportation and accommodation.
• Assist with both personal and company-related matters.
• Proactively follow up on tasks without reminders.
• Liaise with clients, brands, suppliers and other relevant parties.
• Handle emails and WhatsApp messages.
• Create and coordinate WhatsApp groups when required.
• Prepare, organise and manage basic documents and files.
• Follow up on collaborations, deliverables, required information and deadlines.
• Assist in planning for events, livestreams and content shoots.
• Coordinate with clients, vendors and internal team members.
• Prepare checklists, timelines and required materials.
• Provide on-site assistance during events, livestreams and shoots.
• Handle unexpected changes when necessary.

Skills

Social media management

Content creation

Scheduling & calendar management

Communication & coordination

Proactive independence

Job description

We are looking for a Personal Assistant who is organised, detail-oriented, proactive, and has a good sense of social media, content and current trends.

This is not a purely administrative PA role. You will be involved in day-to-day scheduling, content creation, shoots, events, client coordination, travel arrangements, as well as both personal and company-related matters.

KEY RESPONSIBILITIES

• Keep up with current social media trends, especially Instagram, TikTok and XiaoHongShu
• Contribute ideas for content, campaigns, videos and shoots
• Assist with scriptwriting, captions and content copy
• Basic photography/videography and short-form video editing skills are preferred
• Assist during content shoots and ensure everything required is prepared
• Keep track of content schedules, deliverables and deadlines

Schedule & Personal Assistance

• Plan and organise daily and weekly schedules
• Manage appointments, meetings, calendars and important dates
• Keep track of deadlines and proactively provide reminders
• Maintain to-do lists and follow up on outstanding matters
• Arrange outstation trips and travel, including transportation, accommodation and schedules
• Assist with both personal and company-related matters
• Proactively follow up on tasks without having to be reminded
• Liaise with clients, brands, suppliers and other relevant parties
• Handle and follow up on emails and WhatsApp messages
• Create and coordinate WhatsApp groups when required
• Prepare, organise and manage basic documents and files
• Follow up on collaborations, deliverables, required information and deadlines
• Assist with basic coordination of quotations, invoices, agreements and other documents
• Assist in planning and preparing for events, outstation trips, livestreams and content shoots
• Coordinate with clients, vendors and internal team members
• Prepare checklists, timelines and required materials
• Provide on-site assistance during events, livestreams and shoots
• Handle unexpected arrangements or changes when necessary
• Follow up on outstanding matters after events or shoots

WHAT WE’RE LOOKING FOR

• Good written and spoken English & Chinese
• Detail-oriented, patient and responsible
• Strong communication and coordination skills
• Good time management and ability to manage multiple deadlines
• Proactive and able to work independently
• Good sense of social media, content and current trends
• Basic photography, videography or video editing skills will be an advantage
• Comfortable with occasional changes in working hours due to events, outstation trips, livestreams or shoots
• Must be able to drive and have own transportation
• Must be comfortable around large dogs, as you will frequently be around my big dog, Lele
• Must be comfortable around children and genuinely enjoy interacting with them
• Able to handle personal and company information with discretion and confidentiality

WORKING HOURS & BENEFITS

8 working hours per day

Working hours may vary depending on events, outstation trips, livestreams or shooting schedules.

• EPF
• SOCSO
• EIS
• Public Holidays / Rest Days in accordance with company policy and applicable Malaysian employment regulations
• Event and outstation arrangements will be communicated in advance

If you are someone who is organised, proactive, creative and enjoys social media & content, we would love to hear from you!

To apply, please provide:

• 1. Resume / CV
• 3. Earliest Available Starting Date
• 4. Portfolio of any content creation, copywriting, photography, videography or video editing work, if available