Personal Assistant

ISKANDAR WATERFRONT SDN BHD; Kuala Lumpur; On-site; MYR 67,000 - 100,000; Full time

Job summary

ISKANDAR WATERFRONT SDN BHD in Kuala Lumpur seeks a capable Personal Assistant to the Director to ensure seamless executive support and time management. You will organize calendars, prepare briefing materials, and handle confidential communications with discretion.

Responsibilities include coordinating travel, liaising with stakeholders, and managing office and project tasks while maintaining professionalism and confidentiality.

Qualifications

• Bachelor’s degree or equivalent in a business-related field.
• Strong calendar management and multitasking abilities.
• Excellent written and spoken English and Bahasa Malaysia.

Responsibilities

• Manage director's calendar, appointments, and meetings.
• Prepare meeting materials, agendas, and briefing notes.
• Handle confidential correspondence, documents with discretion.
• Draft and proofread letters, reports, and presentations.
• Liaise with corporate offices, government agencies, and stakeholders.
• Arrange complex travel itineraries and visas.
• Coordinate with household staff and vendors for personal matters.
• Oversee office efficiency and project coordination.

Skills

Executive support

Time management

Discretion

MS Office proficiency

Education

Bachelor’s degree in Business Administration / Secretarial Studies / related

Tools

Microsoft Office Suite

Job description

Manage calendar, appointments, and meetings, ensuring optimal time management.

Prepare and coordinate meeting materials, agendas, and briefing notes.

Handle confidential correspondence, documents, and communications with the highest level of discretion.

Draft, review, and proofread letters, reports, and presentations.

Liaise with corporate offices, board members, government agencies, and other stakeholders.

Travel and Logistics

Arrange complex travel itineraries (domestic and international), including flights, accommodations, transport, and visa arrangements.

Prepare detailed travel packs and ensure smooth coordination of all travel-related matters.

Personal and Household Coordination

Manage personal appointments, events, and household matters discreetly and efficiently.

Coordinate with household staff, drivers, and vendors where necessary.

Ensure all personal and family-related tasks are handled with sensitivity and confidentiality.

Communication and Liaison

Screening calls and visitors with professionalism and tact.

Handle both professional and social correspondence.

Maintain excellent relationships with key stakeholders, both internal and external.

Office and Project Management

Assist in project coordination, follow-ups, and ensuring deliverables are met.

Maintain filing systems, databases, and records (both digital and physical).

Oversee administrative functions and ensure office efficiency.

Requirements

Qualifications

Bachelor’s Degree in Business Administration, Management, Secretarial Studies, Law or related discipline.

Skills and Attributes

Excellent command of English and Bahasa Malaysia (both written and spoken); Mandarin proficiency is an advantage.

Highly organised, meticulous, and resourceful with strong follow-up skills.

Exceptional interpersonal skills and professional conduct.

Strong sense of confidentiality, loyalty, and discretion.

Ability to work under pressure and handle multiple priorities.

Proficient in Microsoft Office Suite and digital productivity tools.

Flexible and willing to work beyond normal office hours, including weekends, when required.

Unlock job insights

Hirer responsiveness Salary match Number of applicants

The Company is one of the subdiary of Iskandar Waterfront Holdings Sdn Bhd, a master developer of flagship "A" zone of Iskandar Malaysia and being entructed in transforming the southern region of Johor Bahru into a vibrant waterfront destiniation, a strong and sustainable metropolis of internationla standing. The Group business is covering from land owner, land development, joint venture arrangement with strategic partners, theme park and restaurants operations..etc.

The Company is one of the subdiary of Iskandar Waterfront Holdings Sdn Bhd, a master developer of flagship "A" zone of Iskandar Malaysia and being entructed in transforming the southern region of Johor Bahru into a vibrant waterfront destiniation, a strong and sustainable metropolis of internationla standing. The Group business is covering from land owner, land development, joint venture arrangement with strategic partners, theme park and restaurants operations..etc.

What can I earn as a Personal Assistant to the Director