Executive Personal Assistant to Board of Directors

Mah Sing Group Berhad; Kuala Lumpur; On-site; MYR 45,000 - 75,000; Full time

Benefits offered by this job

Medical card

Dental & Optical coverage

Insurance

In house Gym

Engaging off-site team-building events

Professional development opportunities

Regular Activities - Badminton, Zumba

Job summary

Mah Sing Group Berhad, listed on Bursa Malaysia, is seeking a proactive Personal Assistant to support the Board of Directors in Kuala Lumpur. The role requires meticulous attention to detail, excellent English communication, and a proactive problem-solving approach to confidential administrative tasks.

You will manage complex calendars, travel arrangements, mail, emails, calls and client management, coordinating with internal and external stakeholders.

Qualifications

• Candidate must possess at least PSC or Diploma / Degree in Business Administration, Secretarial or equivalent.
• Minimum 5 years similar working experience.
• Excellent interpersonal and communication skills.
• Strong initiative and coordination skills.
• Must maintain strict confidentiality in performing duties, honest and trustworthy.
• Able to multi task, work under minimum supervision and committed with a strong sense of urgency.
• Matured, self-motivated and possess a pleasant personality.
• Excellent command of both written & spoken English.
• Proficient in Microsoft Office applications.

Responsibilities

• Support the Board of Directors with administrative duties and confidential tasks.
• Manage professional and personal scheduling including agendas, mail, email, calls, travel arrangements, client management, and logistics.
• Coordinate arrangements between internal and external stakeholders and provide timely advice on matters.
• Record and disseminate minutes of meetings and follow up with parties as needed.
• Maintain professionalism and confidentiality across all levels of staff.
• Establish and update correspondence filing systems (hard and soft copies) for traceability and accessibility.
• Undertake personal errands, special assignments, ad-hoc functions and related duties as required.

Skills

Interpersonal communication

Problem solving

Multitasking

Discretion and confidentiality

Organization and coordination

Written and spoken English

Education

PSC or Diploma / Degree in Business Administration, Secretarial or equivalent

Tools

Microsoft Office

Job description

Mah Sing Group Berhad, listed on Bursa Malaysia, is seeking a proactive Personal Assistant to support the Board of Directors in Kuala Lumpur. The role requires meticulous attention to detail, excellent English communication, and a proactive problem-solving approach to confidential administrative tasks.

You will manage complex calendars, travel arrangements, mail, emails, calls and client management, coordinating with internal and external stakeholders.