Personal Assistant (MD & CEO)

Eskayvie Sdn Bhd; Shah Alam; On-site; MYR 56,000 - 89,000; Full time

Job summary

Eskayvie Sdn Bhd is seeking a highly organized Personal Assistant to provide dedicated support to the Managing Director and Chief Executive Officer. The role focuses on maintaining calendars, coordinating meetings and travel, and handling confidential information with professionalism.

Responsibilities include preparing materials, managing communications, and liaising with internal and external stakeholders to ensure smooth daily operations.

Qualifications

• Bachelor's Degree in Business Administration, Management, Secretarial Studies, or a related field.
• Minimum 1 year of experience as a Personal Assistant, Executive Assistant or Secretary
• Excellent written and spoken Bahasa Malaysia and English.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook) and Canva is an advantage
• Strong organizational, time management, and multitasking skills.
• Excellent interpersonal and communication skills.
• Able to maintain strict confidentiality and exercise sound judgment.
• Proactive, resourceful, and able to work independently in a fast-paced environment.
• Possess a positive attitude, high integrity, and strong sense of responsibility.

Responsibilities

• Manage and coordinate the MD's and CEO's daily schedules, appointments, meetings, and travel arrangements.
• Prepare meeting agendas, presentation materials, reports, and minutes of meetings.
• Follow up on action items and ensure timely completion of assigned tasks.
• Screen calls, emails, and correspondence, and respond or elevate where appropriate.
• Coordinate internal and external meetings, including logistics and stakeholder communication.
• Handle confidential documents and sensitive information with discretion.
• Assist in preparing business reports, proposals, and presentations.
• Liaise with internal departments and external parties on behalf of the MD and CEO.
• Organize company events, business trips, and official functions when required.
• Perform other administrative and executive support duties as assigned.

Skills

Organizational skills

Time management

Multitasking

Attention to detail

Communication

Discretion

Independent work

Proactive

Education

Bachelor's degree

Tools

Microsoft Office

Canva

Job description

We are looking for a highly organized and proactive Personal Assistant to provide dedicated support to the Managing Director (MD) and Chief Executive Officer (CEO). This role requires excellent organizational skills, attention to detail, and the ability to handle confidential matters with professionalism.

Key Responsibilities

• Manage and coordinate the MD's and CEO's daily schedules, appointments, meetings, and travel arrangements.
• Prepare meeting agendas, presentation materials, reports, and minutes of meetings.
• Follow up on action items and ensure timely completion of assigned tasks.
• Screen calls, emails, and correspondence, and respond or elevate where appropriate.
• Coordinate internal and external meetings, including logistics and stakeholder communication.
• Handle confidential documents and sensitive information with discretion.
• Assist in preparing business reports, proposals, and presentations.
• Liaise with internal departments and external parties on behalf of the MD and CEO.
• Organize company events, business trips, and official functions when required.
• Perform other administrative and executive support duties as assigned.

Requirements

• Bachelor's Degree in Business Administration, Management, Secretarial Studies, or a related field.
• Minimum 1 year of experience as a Personal Assistant, Executive Assistant or Secretary
• Excellent written and spoken Bahasa Malaysia and English.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook) and additional proficiency in apps like Canva is an advantage
• Strong organizational, time management, and multitasking skills.
• Excellent interpersonal and communication skills.
• Able to maintain strict confidentiality and exercise sound judgment.
• Proactive, resourceful, and able to work independently in a fast-paced environment.
• Possess a positive attitude, high integrity, and strong sense of responsibility.