PA to Managing Director

HR PRO Sdn Bhd; Shah Alam; On-site; MYR 56,000 - 112,000; Full time

Job summary

HR PRO Sdn Bhd is seeking a mature Personal Assistant to support the Managing Director in Shah Alam. The role involves calendar management, coordinating initiatives, and handling confidential information with discretion.

The PA will liaise with China-based clients in Mandarin and support day-to-day business and personal matters, requiring 3–5 years of PA/EA experience and strong English and Bahasa Malaysia skills.

Qualifications

• Diploma or degree in business administration, management, secretarial studies or related field.
• 3–5 years of relevant experience as a Personal Assistant, Executive Assistant, or similar role.
• Strong organisation and time-management skills.
• Mature, responsible, resourceful and able to work independently.
• Mandarin required for liaising with China clients.

Responsibilities

• Manage the MD’s calendar, appointments, meetings, reservations and daily schedules.
• Coordinate business initiatives and personal assignments as required.
• Attend meetings, record outcomes and follow up on actions.
• Handle confidential information with professionalism and discretion.
• Act as main contact between MD, internal teams, clients and external stakeholders.
• Liaise with China-based clients in Mandarin on behalf of the MD.
• Prioritise communications and escalate as necessary.
• Provide personal administrative support to the MD when needed.
• Conduct research and prepare insights to support planning.
• Assist MD in managing priorities and day-to-day matters.
• Handle ad-hoc duties and assignments as directed.

Skills

Organisational skills

Time management

Attention to detail

Mandarin language

English proficiency

Bahasa Malaysia

Education

Diploma or Bachelor’s Degree in Business Administration, Management, Secretarial Studies or related field

Job description

Hiring: Personal Assistant to Managing Director (PA to MD)

Our client, an established engineering company, is looking for a mature, organised and highly responsible Personal Assistant to Managing Director to provide close support in managing the MD’s business and day-to-day matters.

Location: Seksyen u12, Shah Alam

Salary: RM5,000 – RM10,000

Language: Mandarin Speaking

Experience: 3–5 years relevant experience

Our client, an established engineering company, is looking for a mature, organised and highly responsible Personal Assistant to Managing Director to provide close support in managing the MD’s business and day-to-day matters.

Key Responsibilities

• Manage the Managing Director’s calendar, appointments, meetings, reservations and daily schedules.
• Coordinate business initiatives, personal assignments and errands when required.
• Attend meetings and business functions when required, record key outcomes and follow up on action items.
• Handle confidential business and personal information with a high level of professionalism and discretion.
• Act as a key point of contact between the Managing Director, internal teams, clients and external stakeholders.
• Liaise and communicate with China-based clients in Mandarin on behalf of the Managing Director.
• Manage and prioritise communications, ensuring important matters are followed up and escalated when necessary.
• Provide personal administrative support to the Managing Director when required.
• Conduct research, gather information and prepare insights to support the MD’s business and personal planning.
• Assist the MD in managing priorities and day-to-day matters.
• Handle ad-hoc duties and assignments as directed by the Managing Director.

Requirements

• Diploma or Bachelor’s Degree in Business Administration, Management, Secretarial Studies or related field.
• 3–5 years of relevant experience as a Personal Assistant, Executive Assistant, Executive Secretary or similar role.
• Strong organisational and time-management skills.
• Excellent attention to detail with the ability to manage multiple priorities.
• Mature, responsible, resourceful and able to work independently.
• Strong command of Mandarin is required, particularly for liaising and communicating with China clients.
• Good command of English and Bahasa Malaysia, both written and spoken.
• Willing to work beyond normal office hours when required, including weekends for business or personal functions.
• Possess a valid driving licence and willing to travel when required.