Personal Assistant (Mandarin Speaking)

Redo Marketing; Shah Alam; On-site; MYR 28,000 - 45,000; Full time

Job summary

Redo Marketing is seeking a sharp, organised professional to support the management team with business analysis, scheduling, supplier coordination, and project administration. Regular Mandarin communication with clients and suppliers is a key part of the role, alongside English and Bahasa Malaysia communication.

Fresh graduates are welcome to apply. The role offers growth into broader operations and reporting responsibilities as you learn and contribute to cost-saving initiatives and process

Qualifications

• Mandarin-speaking client and supplier interactions.
• Fresh grads welcome; relevant experience a bonus.
• Must be able to speak, read and write Mandarin; good English and Bahasa Malaysia.

Responsibilities

• Collect and analyse business data such as sales, expenses, purchasing costs and supplier quotes.
• Prepare weekly or monthly reports, dashboards and summaries for management.
• Find trends, cost-saving opportunities and areas for improvement.
• Compare quotations, pricing and supplier performance to aid management decisions.
• Manage management’s calendar, meetings, deadlines and reminders.
• Arrange internal meetings, appointments and business trips.
• Be the point of contact for suppliers and business partners.
• Handle Mandarin-speaking clients and suppliers, translate or summarize for management.
• Request quotations and negotiate pricing within approved limits.
• Handle confidential business, financial, staff and customer information.
• Keep records, contracts, and documents neat and secure.

Skills

Mandarin communication

Excel

Pivot tables

PowerPoint

Organised / time management

Reporting & dashboards

English & Bahasa Malaysia

Education

Diploma or Degree in Business Administration/Analytics/Finance/Economics/Operations

Tools

Excel

PowerPoint

Word

Job description

We’re looking for someone sharp, organised and trustworthy to work closely with our management team. You’ll help with business analysis, keep the schedule running smoothly, deal with suppliers, coordinate projects and handle confidential information. As many of our clients and suppliers are Mandarin-speaking, you’ll be communicating with them in Mandarin on a regular basis. If you like numbers, enjoy keeping things in order, and can be trusted with sensitive info, this one’s for you.

Fresh grads are welcome to apply! If you’re eager to learn and have the right attitude, we’ll help you grow into the role.

What you’ll be doing

• Collect and analyse business data such as sales, expenses, purchasing costs and supplier quotes
• Prepare weekly or monthly reports, dashboards and summaries for management
• Find trends, cost-saving opportunities and areas we can improve
• Compare quotations, pricing and supplier performance to help management make better decisions
• Manage management’s calendar, meetings, deadlines and reminders
• Arrange internal meetings, appointments and business trips (transport, accommodation, itineraries)
• Be the friendly, professional point of contact for suppliers, vendors and business partners
• Handle Mandarin-speaking clients and suppliers, including calls, messages, emails and meetings, and translate or summarise key points for management when needed
• Request quotations and negotiate pricing within approved limits
• Handle business, financial, staff and customer information with full confidentiality
• Keep records, contracts, reports and documents neat, organised and secure

What we’re looking for

• Diploma or Degree in Business Administration, Business Analytics, Finance, Economics, Operations, Procurement or a related field
• Fresh grads are welcome. Experience in executive assistance, operations, procurement or reporting is a bonus
• Must be able to speak, read and write in Mandarin, as this role deals directly with Mandarin-speaking clients and suppliers. Good English and Bahasa Malaysia are also needed
• Comfortable with Excel (formulas, pivot tables, cleaning and comparing data)
• Able to put together clear PowerPoint slides, Word documents and reports
• Organised, detail-oriented and good at managing your time
• Able to work independently, think ahead and juggle multiple deadlines
• Good business sense, sound judgement and a problem-solver mindset
• Honest, discreet and reliable
• Willing to sign a confidentiality agreement and follow company information-security policies