Personal Assistant (Mandarin Speaker)

Klikx Technologies Sdn. Bhd.; Petaling Jaya; On-site; MYR 45,000 - 50,000; Full time

Benefits offered by this job

Office in Mutiara Damansara

5-day work week

EPF, SOCSO and EIS contributions

Job summary

Klikx Technologies Sdn. Bhd. invites applications for a Personal Assistant in the CEO Office to support our chiefs and heads of department.

The role covers diary, travel and correspondence, document preparation, and hosting visitors in English, Malay and Mandarin at our Menara UAC office in Mutiara Damansara. This is a full-time role on a 5-day week; fresh graduates are welcome to apply. The ideal candidate is organized, proactive and comfortable liaising with senior management, with strong

Qualifications

• Diploma or degree in any field; fresh graduates are welcome.
• Strong English, Malay and Mandarin in speaking, reading and writing.
• Able to use AI tools for everyday office tasks per guidelines.
• Hands-on with PowerPoint, Word and Excel for presentations and docs.

Responsibilities

• Executive support: manage diaries, meetings and calls for chiefs and heads of department.
• Arrange local and overseas travel, flights, accommodation and itineraries.
• Draft, proofread and send emails; screen calls and messages.
• Prepare meeting materials, notes and action follow-ups; translate when needed.
• Greet guests, host meetings and manage pantry and office supplies.
• Coordinate with internal/external teams to ensure timely work.

Skills

Diary management

Travel coordination

Communication

Multilingual

AI tools usage

Microsoft Office

Education

Diploma or degree

Tools

Microsoft PowerPoint

Microsoft Word

Microsoft Excel

ChatGPT

Copilot

Job description

About Klikx

The Klikx Group of Companies was established in 2013 and is based in Mutiara Damansara, Petaling Jaya. Klikx structures projects, builds partnerships and manages delivery across sectors including water, energy, aviation technology, leisure and public services. We take on complex, multi-party projects and carry them through: we assess, structure, negotiate and deliver, keeping every party aligned from first conversation to completion.

The role

We are looking for a Personal Assistant in our CEO Office to support our chiefs and heads of department, and to be the first point of contact for guests at our office. The role combines diary, travel and correspondence, preparing documents such as proposals and PowerPoint presentations, and welcoming and hosting visitors, working in English, Malay and Mandarin. This is a full-time role at our office in Menara UAC, Mutiara Damansara, on a 5-day week. Fresh graduates are welcome to apply.

Responsibilities

Executive support

• Manage the diaries of our chiefs and heads of department: schedule meetings, appointments and calls, and keep their calendars up to date
• Arrange local and overseas travel, including flights, accommodation and itineraries
• Draft, proofread and send emails and letters, and screen incoming calls and messages
• Prepare meeting materials, take notes and follow up on action points
• Prepare documents for our chiefs and heads of department, such as proposals and PowerPoint presentations
• Translate documents and messages between English, Malay and Mandarin when needed

Guests and hospitality

• Greet and welcome guests, and see them to their meetings
• Offer and serve food and drinks to guests and during meetings
• Make drinks such as coffee and tea, and plate and present food
• Keep track of pantry and meeting room supplies, and reorder when stock runs low

Office support

• Coordinate with internal teams and external parties so that work is done on time
• Keep files and records organised, both digital and paper
• Support day-to-day office tasks when needed

Requirements

• Diploma or degree in any field; fresh graduates are welcome
• Strong English, Malay and Mandarin, in speaking, reading and writing. You will work with our Chinese counterparts and write meeting minutes in Chinese
• Able to use AI tools such as ChatGPT or Copilot for everyday office tasks, such as online research and drafting general correspondence, in line with company guidelines
• Hands-on experience with Microsoft PowerPoint, Word and Excel, including building presentation slides, plus email and online calendars
• Warm, friendly and confident when welcoming and hosting guests
• Responsible, with a positive attitude
• Organised, reliable and able to handle several tasks at once
• Professional manner and comfortable working with senior management
• Hospitality or food and beverage experience is an advantage

What we offer

• Monthly salary of RM4,000 – 4,500
• 5-day work week
• Office in Mutiara Damansara, Petaling Jaya
• EPF, SOCSO and EIS contributions