Personal Assistant (Mandarin Speaker)

KLIKX SOLUTIONS SDN. BHD.; Petaling Jaya; On-site; MYR 45,000 - 50,000; Full time

Benefits offered by this job

EPF contributions

SOCSO contributions

EIS contributions

5-day work week

Job summary

Klikx Solutions SDN. BHD. in Malaysia seeks a Personal Assistant in the CEO Office to support chiefs and heads of department. The role covers diary, travel, correspondence, and guest hosting, in English, Malay and Mandarin, based at Menara UAC, Mutiara Damansara. Fresh graduates are welcome.

The position is full-time, five days a week, with responsibilities spanning proposal preparation, PowerPoint presentations, and hospitality for visitors.

Qualifications

• Diploma or degree in any field; fresh graduates are welcome
• Strong English, Malay and Mandarin in speaking, reading and writing
• Hands-on experience with Microsoft PowerPoint, Word and Excel; prepare presentation slides and calendars

Responsibilities

• Executive support for chiefs and heads of department
• Manage the diaries of our chiefs and heads of department; schedule meetings, appointments and calls
• Arrange local and overseas travel; flights, accommodation and itineraries
• Draft, proofread and send emails and letters; screen calls
• Prepare meeting materials, take notes and follow up on actions
• Prepare documents such as proposals and PowerPoint presentations
• Greet and welcome guests; manage hospitality during meetings
• Keep pantry and meeting room supplies; reorder when low
• Coordinate with internal teams to ensure on-time delivery
• Keep files and records organized (digital and paper)
• Support day-to-day office tasks as needed

Skills

Diary management

Multilingual communication

Hospitality mindset

Professionalism

Time management

Education

Diploma or degree in any field

Tools

Microsoft PowerPoint

Microsoft Word

Microsoft Excel

AI tools (ChatGPT, Copilot)

Job description

The Klikx Group of Companies was established in 2013 and is based in Mutiara Damansara, Petaling Jaya. Klikx structures projects, builds partnerships and manages delivery across sectors including water, energy, aviation technology, leisure and public services. We take on complex, multi-party projects and carry them through: we assess, structure, negotiate and deliver, keeping every party aligned from first conversation to completion.

The role

We are looking for a Personal Assistant in our CEO Office to support our chiefs and heads of department, and to be the first point of contact for guests at our office. The role combines diary, travel and correspondence, preparing documents such as proposals and PowerPoint presentations, and welcoming and hosting visitors, working in English, Malay and Mandarin. This is a full-time role at our office in Menara UAC, Mutiara Damansara, on a 5-day week. Fresh graduates are welcome to apply.

Responsibilities

Executive support

Manage the diaries of our chiefs and heads of department: schedule meetings, appointments and calls, and keep their calendars up to date

Arrange local and overseas travel, including flights, accommodation and itineraries

Draft, proofread and send emails and letters, and screen incoming calls and messages

Prepare meeting materials, take notes and follow up on action points

Prepare documents for our chiefs and heads of department, such as proposals and PowerPoint presentations

Guests and hospitality

Greet and welcome guests, and see them to their meetings

Offer and serve food and drinks to guests and during meetings

Make drinks such as coffee and tea, and plate and present food

Keep track of pantry and meeting room supplies, and reorder when stock runs low

Office support

Coordinate with internal teams and external parties so that work is done on time

Keep files and records organised, both digital and paper

Support day-to-day office tasks when needed

Requirements

Diploma or degree in any field; fresh graduates are welcome

Strong English, Malay and Mandarin, in speaking, reading and writing. You will work with our Chinese counterparts and write meeting minutes in Chinese

Able to use AI tools such as ChatGPT or Copilot for everyday office tasks, such as online research and drafting general correspondence, in line with company guidelines

Hands-on experience with Microsoft PowerPoint, Word and Excel, including building presentation slides, plus email and online calendars

Warm, friendly and confident when welcoming and hosting guests

Responsible, with a positive attitude

Organised, reliable and able to handle several tasks at once

Professional manner and comfortable working with senior management

Hospitality or food and beverage experience is an advantage

What we offer

Monthly salary of RM4,000 – 4,500

5-day work week

EPF, SOCSO and EIS contributions