PERSONAL ASSISTANT (PA) / ADMIN EXECUTIVE

ALLIANCE EMPIRE SDN BHD; Petaling Jaya; On-site; MYR 36,000 - 54,000; Full time

Job summary

ALLIANCE EMPIRE SDN BHD is seeking a proactive Personal Assistant (PA) / Admin Executive in Malaysia to manage calls, messages, and correspondence, while maintaining diaries and arranging appointments.

The role requires strong organizational and communication skills, proficiency in MS Office, and the ability to multitask with integrity and professionalism. Experience in secretarial/administrative support is preferred.

Qualifications

• Bachelor's degree in Business Management, Business Administration or related disciplines.
• Proven work experience as a Secretary or Administrative Assistant.
• Familiarity with office organisation and optimization techniques.
• High degree of multi-tasking and time management capability.
• Excellent written and verbal communication skills.
• Integrity and professionalism.
• Proficiency in MS Office.
• Organisational and planning skills.
• Problem-solving skills.
• Teamwork and collaboration skills.

Responsibilities

• Answer phone calls, take messages, and handle correspondence (email, letters, packages, etc.).
• Maintain diaries and arrange appointments.
• File and organise documents to ensure easy access.
• Draft, format, and print relevant documents.
• Assist in the preparation of regularly scheduled reports.
• Support and facilitate the completion of regular reports, presentations, and meeting materials.
• Use various software, including word processing, spreadsheets, databases, and presentation software to prepare documents and reports.
• Coordinate and organise meetings and events, including scheduling, sending reminders, and organizing catering when necessary.
• Handle confidential documents ensuring they remain secure.

Skills

Communication skills

Integrity

Organizational skills

Multitasking

Time management

Problem solving

Teamwork

Education

Bachelor's degree in Business Management

High School diploma

Tools

MS Office

Job description

PERSONAL ASSISTANT (PA) / ADMIN EXECUTIVE

PERSONAL ASSISTANT (PA) / ADMIN EXECUTIVE

Job Responsibility

Answer phone calls, take messages, and handle correspondence (email, letters, packages, etc.).

Maintain diaries and arrange appointments.

File and organise documents to ensure easy access.

Draft, format, and print relevant documents.

Assist in the preparation of regularly scheduled reports.

Support and facilitate the completion of regular reports, presentations, and meeting materials.

Use various software, including word processing, spreadsheets, databases, and presentation software to prepare documents and reports.

Coordinate and organise meetings and events, including scheduling, sending reminders, and organizing catering when necessary.

Handle confidential documents ensuring they remain secure.

Job requirement

Bachelor's Degree in Business Management, Business Administration or related disciplines.

Proven work experience as a Secretary or Administrative Assistant.

Familiarity with office organisation and optimization techniques.

High degree of multi-tasking and time management capability.

Excellent written and verbal communication skills.

Integrity and professionalism.

Proficiency in MS Office.

High School diploma; additional qualification as an Administrative Assistant or Secretary will be a plus.

Organisational and planning skills.

Problem-solving skills.

Teamwork and collaboration Skills.