Personal Assistant / Admin Assistant

Solarvest (Vietnam) Company Limited; Petaling Jaya; On-site; MYR 33,480 - 50,220; Full time

Benefits offered by this job

Medical & insurance coverage

Free office breakfast

50% parking claims

Phone & wellness allowance

Job summary

A leading renewable energy company is looking for a Personal Assistant to support the Key Management team in Petaling Jaya, Malaysia. The role involves managing schedules, preparing documentation, and liaising with stakeholders. Candidates should have at least 1 year of experience, though fresh graduates with a relevant diploma are also welcome. The company offers benefits including medical insurance, free office breakfast, and allowances for phone and wellness.

Qualifications

• 1+ years of experience as a Personal Assistant preferred.
• Fresh graduates with relevant internship experience are encouraged to apply.
• Qualification as a PA is advantageous.

Responsibilities

• Manage complex scheduling, coordinating meetings and travel arrangements.
• Act as the primary contact for internal and external stakeholders.
• Prepare and review documentation, such as reports and presentations.
• Assist in meetings by taking minutes and handling refreshments.

Skills

Planning and time management

Verbal and written communication

Office management systems

Discretion and confidentiality

Education

Diploma in secretarial studies

Job description

Responsibilities

• Serving mainly to the needs of the Key Management team.
• Manage complex schedule, including coordinating meetings, travel arrangements and event planning.
• Act as the primary point of contact for internal and external stakeholders, effectively managing inquiries and requests.
• Build and maintain strong relationships with internal and external stakeholders, including senior executives, clients and partners.
• Prepare and review documentation, such as correspondence, reports and presentations.
• Conduct research and prepare materials for meetings, presentations and decision‑making processes.
• Assist in meetings, e.g. taking minutes and preparing refreshments as needed.
• Handle travel arrangements such as flights, accommodation and ground transportation.
• Manage travel and expense reimbursements.
• Maintain accurate records and files.
• Involving and assisting in the day‑to‑day operations by supporting the administrative work.
• Any other tasks as may be required.
• Ensure at all times strict confidentiality of the job function and information that is confidential in nature.

Qualifications

• Candidates with at least 1 year of experience as a Personal Assistant to a Senior Executive are preferred. However, fresh graduates with a diploma in secretarial studies or with relevant internship experience are also encouragedtoapply.
• Comprehensive understanding of office management systems and applications.
• Exceptional planning and time management skills.
• Excellent verbal and written communication skills.
• Discretion and confidentiality.
• A qualification as a PA is advantageous.

Perks You’ll Love at Solarvest

• Medical & insurance coverage.
• Free office breakfast + 50% parking claims.
• Phone & wellness allowance every month.