Personal Assistant / Executive Assistant

Private Advertiser; Kuala Lumpur; On-site; MYR 67,000 - 112,000; Full time

Job summary

Private Advertiser in Kuala Lumpur is seeking a proactive Personal Assistant / Executive Assistant to provide executive, administrative, and coordination support to senior management. You will manage calendars, travel, meetings, and business schedules while handling confidential information with discretion.

The role involves coordinating with company secretaries, lawyers, auditors, banks, and government agencies to support governance, regulatory compliance, and corporate transactions.

Qualifications

• Diploma or Bachelor's degree in Law, Business Administration, Corporate Administration, Management, Finance, or related field
• 2–5 years of relevant experience in Personal/Executive Assistant roles
• Experience dealing with corporate documentation and confidentiality
• Strong written and spoken English
• Excellent organizational and communication skills
• Able to work independently and exercise good judgment with confidential matters

Responsibilities

• Provide day-to-day executive and administrative support to senior management.
• Manage calendars, appointments, meetings, travel arrangements, and business schedules.
• Coordinate internal and external meetings and prepare relevant documents, agendas, and follow-up items.
• Draft and manage professional correspondence, letters, emails, reports, and other executive documents.
• Track action items, deadlines, and outstanding matters to ensure timely follow-up.
• Handle confidential and sensitive information with discretion.
• Assist with corporate administrative and governance matters involving the company and related entities.

Skills

Executive support

Calendar management

Stakeholder coordination

English proficiency

Education

Diploma/Bachelor's in Law/Business Admin

Tools

MS Office

Document management

Job description

Personal Assistant / Executive Assistant

This role provides executive, administrative, and coordination support to senior management, with responsibilities spanning day-to-day executive assistance, corporate governance, and legal and compliance matters. You will manage calendars, meetings, travel arrangements, and business schedules while handling confidential information with discretion. The role involves coordinating with internal and external stakeholders including company secretaries, lawyers, auditors, accountants, banks, and government agencies to support corporate administrative functions, governance exercises, and transactions.

Key responsibilities

Executive & Personal Support

Provide day-to-day executive and administrative support to senior management.

Manage calendars, appointments, meetings, travel arrangements, and business schedules.

Coordinate internal and external meetings and prepare relevant documents, agendas, and follow-up items.

Draft and manage professional correspondence, letters, emails, reports, and other executive documents.

Track action items, deadlines, and outstanding matters to ensure timely follow-up.

Handle confidential and sensitive information with a high level of discretion.

Assist with ad hoc business and personal matters as required by senior management.

Assist with corporate administrative and governance matters involving the company and related entities.

Coordinate with company secretaries, lawyers, auditors, accountants, banks, government agencies, and other professional advisers.

Assist in preparing and organizing corporate documents, board papers, resolutions, meeting minutes, statutory documents, and supporting records.

Maintain proper filing and records of corporate documents, agreements, licenses, registrations, and important correspondence.

Monitor important corporate deadlines, renewals, filings, and follow-up actions.

Support corporate exercises and transactions by coordinating documentation, signatures, approvals, and communication among relevant parties.

Legal & Compliance Support

Assist in reviewing and organizing basic legal and commercial documents, including NDAs, service agreements, engagement letters, corporate documents, and other business agreements.

Coordinate legal documentation and correspondence with external legal counsel.

Conduct basic research on corporate, regulatory, contractual, and compliance matters when required.

Maintain proper records of agreements, legal correspondence, and supporting documentation.

Highlight key contractual terms, deadlines, obligations, and outstanding documentation for management’s attention.

Assist management in ensuring that required documents and information are provided to professional advisers on time.

The role provides administrative and coordination support on legal matters and is not expected to provide independent legal advice unless professionally qualified to do so.

About you

Diploma or Bachelor's Degree in Law, Business Administration, Corporate Administration, Management, Finance, or a related field

Preferably 2–5 years of relevant experience as a Personal Assistant, Executive Assistant, Legal Executive, Corporate Affairs Executive, Corporate Secretarial Executive, or similar role

Experience dealing with corporate documentation, professional advisers, regulatory matters, or corporate transactions is highly preferred

Good understanding of basic corporate documentation and confidentiality requirements

Strong written and spoken English; proficiency in additional languages is an advantage

Strong Microsoft Office and document-management skills

Excellent organizational, communication, coordination, and follow-up abilities

Detail-oriented and able to manage multiple matters simultaneously

Able to work independently and exercise good judgment when handling confidential or sensitive matters

Willing to be flexible with working hours when urgent executive or corporate matters arise

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• How many years' experience do you have as an Executive Personal Assistant?
• Which of the following types of qualifications do you have?
• How many years' experience do you have as a Corporate Executive Assistant?

What can I earn as an Executive Personal Assistant