Personal Assistant / Admin Assistant

XPEL Chan Sow Lin; Kuala Lumpur; On-site; MYR 28,000 - 39,000; Full time

Job summary

XPEL Chan Sow Lin in Kuala Lumpur is seeking an Administrative Assistant to handle daily administrative and clerical tasks, including document management, data entry and invoicing. You will assist with scheduling meetings and coordinating daily arrangements, and follow up with customers, suppliers and partners as needed.

The role also covers preparing quotations and reports, assisting management with daily tasks, handling purchasing, stock checks and office supplies, and performing ad-hoc

Qualifications

• Age 18–30; female preferred.
• Must possess a valid driving licence.
• Good communication and organisational skills.
• Responsible, proactive; able to work independently.
• Basic knowledge of MS Office / Google Workspace.
• Able to communicate in English and Bahasa Malaysia; Mandarin an advantage.
• Previous admin or personal assistant experience an advantage.
• Willing to learn and handle different responsibilities.
• Preferred qualities: responsible, organised, proactive and trustworthy.

Responsibilities

• Handle daily administrative and clerical tasks.
• Manage documents, records, invoices and data entry.
• Assist with scheduling appointments, meetings and daily arrangements.
• Follow up with customers, suppliers and business partners when required.
• Prepare quotations, reports and other basic documents.
• Assist management with daily tasks and coordination.
• Handle purchasing, stock checking and office supplies when required.
• Assist with company errands and ad-hoc tasks.
• Maintain proper filing and organisation of company information.

Skills

Communication

Organisational skills

Independence

English & Bahasa Malaysia

Mandarin (advantage)

Customer service

Tools

MS Office / Google Workspace

Job description

Handle daily administrative and clerical tasks.

Manage documents, records, invoices and data entry.

Assist with scheduling appointments, meetings and daily arrangements.

Follow up with customers, suppliers and business partners when required.

Prepare quotations, reports and other basic documents.

Assist management with daily tasks and coordination.

Handle purchasing, stock checking and office supplies when required.

Assist with company errands and ad-hoc tasks.

Maintain proper filing and organisation of company information.

Job Requirements

Age: 18–30 years old. Prefer female.

Must possess a valid car driving licence.

Good communication and organisational skills.

Responsible, proactive and able to work independently.

Basic knowledge of Microsoft Office / Google Workspace.

Able to communicate in English and Bahasa Malaysia. Mandarin is an advantage.

Previous administrative or personal assistant experience is an advantage.

Willing to learn and handle different responsibilities.

Preferred Qualities: Responsible, organised, proactive and trustworthy.