Personal Assistant

Spritzer Bhd; Shah Alam; On-site; MYR 39,000 - 61,000; Full time

Job summary

SPRITZER Group in Malaysia seeks a proactive Corporate Secretariat/Administrative Associate to provide comprehensive secretarial and administrative support to the Head of Corporate Affairs and senior management. The role involves coordinating external stakeholders, arranging meetings, preparing minutes and reports, and managing confidential records.

The ideal candidate will handle travel arrangements and liaise with internal departments for smooth communication.

Qualifications

• Provide secretarial and administrative support to HOD and senior management.
• Coordinate external stakeholders incl. associations, chambers, NGOs, and government agencies.
• Arrange meetings: agendas, minutes, and follow-up.
• Manage correspondence, filings, and confidential records.
• Coordinate memberships, visits, events, and conferences.

Responsibilities

• Liaise with internal departments for effective communication.
• Prepare reports, briefing papers, speeches, and official correspondence.
• Arrange travel: itineraries, accommodation, logistics.
• Attend meetings and events with management when required.
• Perform any other duties and responsibilities assigned by HOD from time to time.
• Preferably, candidates who are able to speak, read, and write in Chinese.

Skills

Secretarial support

Administrative tasks

Meeting coordination

Communication

Travel coordination

Tools

Microsoft Office

Email management

Job description

Provide comprehensive secretarial and administrative support to the Head of Corporate Affairs and senior management.

Coordinate and manage all matters relating to business associations, chambers of commerce, NGOs, government agencies, and other external stakeholders.

Arrange and coordinate meetings, prepare agendas, minutes of meetings, and ensure timely follow-up on action items.

Manage correspondence, official documents, filing systems, stakeholder databases, and confidential records.

Coordinate memberships, sponsorships, official visits, corporate events, conferences, and networking activities.

Liaise with internal departments and external stakeholders to facilitate effective communication and collaboration.

Prepare reports, presentation materials, briefing papers, speeches, and official correspondence.

Coordinate travel arrangements, itineraries, accommodation, and logistics for meetings, events, and business engagements.

Accompany management to meetings, events, and official functions when required.

Perform any other duties and responsibilities assigned by HOD from time to time.

Preferably, candidates who are able to speak, read, and write in Chinese

SPRITZER Group is Malaysia’s leading and most integrated bottled water producer. Since the late 1980s, the Group and its five subsidiaries have specialized in the manufacturing and distribution of natural mineral water, sparkling and distilled drinking water, carbonated and non‑carbonated fruit‑flavoured beverages, functional drinks, toothbrushes, preforms, and packaging bottles. Backed by qualified professionals and advanced automated technology, SPRITZER ensures every product meets exceptional quality standards, earning numerous awards over the years.

SPRITZER Group is Malaysia’s leading and most integrated bottled water producer. Since the late 1980s, the Group and its five subsidiaries have specialized in the manufacturing and distribution of natural mineral water, sparkling and distilled drinking water, carbonated and non‑carbonated fruit‑flavoured beverages, functional drinks, toothbrushes, preforms, and packaging bottles. Backed by qualified professionals and advanced automated technology, SPRITZER ensures every product meets exceptional quality standards, earning numerous awards over the years.