Personal Assistant

FITTERS Sdn Bhd; Selangor; On-site; MYR 67,000 - 112,000; Full time

Benefits offered by this job

Performance bonus

Annual Leave

EPF

SOCSO

EIS

Training Provided

Job summary

FITTERS Sdn Bhd is seeking a diligent Company Secretarial and Administrative Assistant to support the Executive Directors and the Board in Selangor. You will coordinate board meetings, manage filings, and oversee corporate governance tasks with precision.

You will handle statutory filings, annual reports, and liaison with external service providers, while providing confidential executive support and ensuring smooth operations across corporate administration.

Qualifications

• Diploma/Advanced Diploma/Higher Diploma in Business Studies, Business Administration, Management, or related field.
• Proficient in CRM systems, Google Workspace, and Microsoft Office Suite.
• Strong interpersonal and communication skills with public relations and stakeholder engagement experience.
• Excellent time management, organizational, and typing skills with ability to manage multiple priorities.
• Highly organized, meticulous, systematic, and detail-oriented with a thorough approach to work.
• Demonstrates ownership and accountability, delivering tasks accurately within deadlines.
• Self-motivated, proactive, able to work independently while contributing as a team player.
• Capable of handling confidential information with professionalism, discretion, and integrity.

Responsibilities

• Coordinate board and committee meetings, including scheduling, notices, agendas, board papers, and logistics.
• Assist in preparation, execution, and filing of statutory documents, board resolutions, CTCs, and annual returns.
• Support corporate exercises, disclosures, and related party transaction documentation if any.
• Coordinate board assessments, directors' confirmations, and training registrations.
• Maintain statutory records and custody of common seals and original documents.
• Provide statutory information and company secretarial documents to internal stakeholders.
• Monitor annual report printing, distribution, and related Circulars; liaise with service providers.
• Assist in AGM planning, venue arrangements, proxy admin, and post AGM submissions.
• Monitor general email and maintain confidential corporate records.
• Provide confidential executive assist to the Directors and Board, including travel, banking, and other arrangements.
• Act as liaison with Share Registrar and external service providers for statutory information.

Skills

CRM systems

Google Workspace

Microsoft Office

Interpersonal skills

Communication skills

Time management

Typing skills

Team player

Education

Diploma/Advanced Diploma/High Diploma in Business Studies/Business Admin/Management

Tools

CRM systems

Google Workspace

Microsoft Office Suite

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Diploma, Advanced Diploma, or Higher Diploma in Business Studies, Business Administration, Management, or a related field.

Proficient in Customer Relationship Management (CRM) systems, Google Workspace (Google Calendar and Google Meet), Microsoft Office Suite (Word, Excel, PowerPoint, and Access), and other office productivity tools.

Strong interpersonal and communication skills with experience in public relations, customer service, and stakeholder engagement.

Excellent time management, organizational, and typing skills with the ability to manage multiple priorities effectively.

Highly organized, meticulous, systematic, and detail-oriented with a thorough approach to work.

Demonstrates a strong sense of ownership and accountability, consistently delivering tasks accurately and within deadlines.

Self-motivated, proactive, and able to work independently while contributing effectively as a team player.

Capable of handling confidential information with professionalism, discretion, and integrity.

Requirement

• Diploma, Advanced Diploma, or Higher Diploma in Business Studies, Business Administration, Management, or a related field.
• Proficient in Customer Relationship Management (CRM) systems, Google Workspace (Google Calendar and Google Meet), Microsoft Office Suite (Word, Excel, PowerPoint, and Access), and other office productivity tools.
• Strong interpersonal and communication skills with experience in public relations, customer service, and stakeholder engagement.
• Excellent time management, organizational, and typing skills with the ability to manage multiple priorities effectively.
• Highly organized, meticulous, systematic, and detail-oriented with a thorough approach to work.
• Demonstrates a strong sense of ownership and accountability, consistently delivering tasks accurately and within deadlines.
• Self-motivated, proactive, and able to work independently while contributing effectively as a team player.
• Capable of handling confidential information with professionalism, discretion, and integrity.

Responsibility

1. Company Secretarial Support

• Coordinate board and committee meetings, including scheduling, coordination of notices, agendas, board papers, and meeting logistics.
• Assist in the preparation, execution, and filing of statutory documents, board resolutions, certified true copies (CTCs), annual returns, and other corporate filings.
• Support corporate exercises, Directors' and substantial shareholders' disclosures, and recurrent related party transaction documentation (if any).
• Coordinate board assessments, directors' confirmations, and training registrations.
• Maintain statutory records, company documents, and the safe custody of common seals and original documents i.e. agreements, titles etc.
• Provide statutory information and company secretarial documents to internal stakeholders as required.

2. Annual Report & AGM Coordination

• Coordinate the preparation, printing, and distribution of the Annual Report and related Circulars.
• Liaise with the Company Secretary, Share Registrar, printers, and other service providers to ensure timely completion.
• Assist in organising the Annual General Meeting, including venue arrangements, proxy administration, shareholder support, and post AGM statutory submissions.

3. Corporate Administration

• Monitor and manage the Company's general email correspondence and ensure timely distribution to relevant parties.
• Maintain proper filing and documentation of confidential corporate records.

4. Personal Assistant Support

• Provide confidential administrative and personal assistance to the Executive Directors and the Board (as required), including coordinating travel arrangements, banking matters, payments, memberships, insurance, claims, property related matters, and personal business affairs.
• Coordinate appointments, documentation, and other administrative requirements as assigned.

5. Stakeholder Liaison

• Act as the liaison with the Share Registrar and external service providers for statutory information, Register of Directors (ROD), corporate documents, and related requests.
• Coordinate with internal departments and external stakeholders to facilitate company secretarial and administrative matters.

General Responsibilities

• Ensure compliance with applicable laws, regulations, and corporate governance requirements.
• Maintain strict confidentiality of corporate and personal information.
• Perform other duties and responsibilities as assigned by Management from time to time.

Benefits

• Performance bonus
• Opportunity for career growth and professional development
• Annual Leave
• EPF
• SOCSO
• EIS
• Training Provided