Personal Assistant/Secretary

Suzuki Malaysia; Selangor; On-site; MYR 45,000 - 74,000; Full time

Job summary

Suzuki Malaysia is seeking a capable Secretarial Executive to support Senior Management with a full spectrum of administrative duties in Selangor. You will manage the executive office, handle confidential records, and draft formal correspondence, letters, and reports.

This role requires a Diploma in Secretarial or Business Administration, at least 3 years of related experience, excellent organization, discretion, and the ability to work independently.

Qualifications

• Diploma in Secretarial/Business Administration or related field.
• Minimum 3 years in a related role.
• Excellent organizational and time management skills.
• High level of professionalism, discretion and confidentiality.

Responsibilities

• Perform full spectrum secretarial duties for Senior Management.
• Manage the executive office and confidential records.
• Draft formal correspondence, letters and reports.
• Coordinate calendars, schedules, meetings and travel.
• Prepare meeting agendas, presentations and briefing materials.
• Take minutes and follow up on actions.

Skills

Organizational skills

Time management

Discretion

Multitasking

Communication skills

Attention to detail

Problem-solving

Bilingual: English & Malay

Independent work

Education

Diploma in Secretarial / Business Administration

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Carry out full spectrum of secretarial duties to the Senior Management.

Perform efficient operation of the group executive office.

Responsible for the confidential records keeping duties.

Good in drafting formal correspondences, letters writing and reports.

Managing the executives’ daily schedules, calendar and coordinating their appointments

Attending to the visitors, answering & filtering incoming calls

Coordinate internal and external meetings, including refreshments, venue bookings and logistics.

Prepare meeting agendas, presentations, reports and briefing materials.

Take meeting minutes and follow up on action items.

Plan, arrange and coordinate travelling itineraries, accommodation and flight bookings for staff, customers and other external business contacts.

Organising and storing paperwork, documents and computer-based information for ease of reference and retrieval

Involved in overall general clerical and administration works.

Supervising and delegating works to the junior staff such as Driver and Despatch.

Support and assist in the company functions, meetings, administrative projects and assignments.

Assist with personal errands or tasks assigned by the executive when required.

Perform any other duties assigned by management from time to time.

Job Requirement

Minimum Diploma in Secretarial /Business Administration or any related field.

Minimum 3 years of working experience in the related field.

Excellent organizational and time management skills.

High level of professionalism, discretion, and confidentiality.

Ability to prioritize multiple tasks and work under pressure.

Strong attention to detail and problem-solving abilities.

Positive attitude, initiative, presentable and ability to work independently.

Handle confidential information and sensitive information with the highest level of integrity and discretion.

Able to liaise with all levels of employees in the organization and external business contacts

Competent to converse and write in Bahasa English and Bahasa Malaysia

Proficient in Mandarin or Japanese language is an added advantage

Computer literate in Microsoft Words, Excel, Power Points and others

Able to start work immediately is an added advantage