Personal Assistant

JC Group Champion Sdn. Bhd.; Penang; On-site; MYR 39,000 - 67,000; Full time

Benefits offered by this job

EPF

SOCSO

Annual Leave

Medical Leave

Health Insurance

Job summary

JC Group Champion Sdn. Bhd. in Penang seeks an experienced Administrative Executive to support the executive team with calendar management, travel arrangements, and meeting coordination in a fast-paced environment.

You will handle CRM data, generate concise reports, and communicate with English- and Mandarin-speaking clients and colleagues while ensuring confidentiality and accuracy across all tasks. This role offers opportunities to assist sales finance quotations and contribute to events and

Qualifications

• Bachelor's degree in Business Administration, Management, or a related field.
• Proven experience in administrative or clerical roles, demonstrating strong organizational and multitasking abilities.
• Proficiency in Administration Management, including calendar management, travel arrangements, and meeting coordination.
• Experience with CRM systems for client management and data entry.
• Excellent reporting skills, with the ability to compile and present information clearly and concisely.
• Fluency in English and Mandarin, both written and spoken, to effectively communicate with a diverse client base and internal teams.

Responsibilities

• Manage and maintain the executive's calendar, including scheduling appointments, meetings, and travel arrangements, ensuring optimal time management and conflict resolution.
• Prepare and edit correspondence, communications, presentations, and other documents, ensuring accuracy, clarity, and adherence to company standards.
• Assist in management and implementation of administrative functions.
• Assist Sales Team to prepare simple finance quotation.
• Coordinate and arrange logistics for meetings, including booking rooms, preparing agendas, taking minutes, and distributing action items.
• Conduct research and gather information on various topics as requested by the executive, presenting findings in a clear and concise manner.
• Manage and organize filing systems, both physical and digital, ensuring easy retrieval of important documents and information.
• Assist with special projects and initiatives, providing administrative support and contributing to successful project completion.
• Maintain confidentiality of sensitive information, exercising discretion and sound judgment in all interactions.
• To attend meetings, trainings, events and other ad hoc activities.
• To participate in exhibitions and marketing events when required.

Education

Bachelor's degree in Business Administration, Management, or a related field

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Bachelor's degree in Business Administration, Management, or a related field.

Proven experience in administrative or clerical roles, demonstrating strong organizational and multitasking abilities.

Proficiency in Administration Management, including calendar management, travel arrangements, and meeting coordination.

Experience with CRM systems for client management and data entry.

Excellent reporting skills, with the ability to compile and present information clearly and concisely.

Fluency in English and Mandarin, both written and spoken, to effectively communicate with a diverse client base and internal teams.

Strong attention to detail and accuracy in all tasks.

Ability to maintain confidentiality and handle sensitive information with discretion.

Proactive and resourceful approach to problem-solving.

Excellent interpersonal and communication skills, with a professional demeanor.

Requirement

• Bachelor's degree in Business Administration, Management, or a related field.

• Proven experience in administrative or clerical roles, demonstrating strong organizational and multitasking abilities.

• Proficiency in Administration Management, including calendar management, travel arrangements, and meeting coordination.

• Experience with CRM systems for client management and data entry.

• Excellent reporting skills, with the ability to compile and present information clearly and concisely.

• Fluency in English and Mandarin, both written and spoken, to effectively communicate with a diverse client base and internal teams.

• Strong attention to detail and accuracy in all tasks.

• Ability to maintain confidentiality and handle sensitive information with discretion.

• Proactive and resourceful approach to problem-solving.

• Excellent interpersonal and communication skills, with a professional demeanor.

Responsibility

• Manage and maintain the executive's calendar, including scheduling appointments, meetings, and travel arrangements, ensuring optimal time management and conflict resolution.

• Prepare and edit correspondence, communications, presentations, and other documents, ensuring accuracy, clarity, and adherence to company standards.

• Assist in management and implementation of administrative functions.

• Assist Sales Team to prepare simple finance quotation.

• Coordinate and arrange logistics for meetings, including booking rooms, preparing agendas, taking minutes, and distributing action items.

• Conduct research and gather information on various topics as requested by the executive, presenting findings in a clear and concise manner.

• Manage and organize filing systems, both physical and digital, ensuring easy retrieval of important documents and information.

• Assist with special projects and initiatives, providing administrative support and contributing to successful project completion.

• Maintain confidentiality of sensitive information, exercising discretion and sound judgment in all interactions.

• To attend meetings, trainings, events and other ad hoc activities.

• To participate in exhibitions and marketing events when required.

Benefits

• EPF
• SOCSO
• Annual Leave
• Medical Leave
• Health Insurance