Executive Assistant to Director

MEP Enviro Technology Sdn Bhd; Seberang Perai; On-site; MYR 67,000 - 112,000; Full time

Benefits offered by this job

Annual Leave

SOCSO

EPF

Medical and Hospitalisation Leave

EIS

Annual Bonus

Medical Insurance

Training Provided

Allowance Provided

Performance Bonus

Overtime Pay

Job summary

MEP Enviro Technology Sdn Bhd is seeking a highly organized Executive Assistant to support the Director with scheduling, communications, and administrative tasks in a fast-paced environment.

Candidate should have a diploma/degree in business administration or related field, 3–5 years PA/EA experience, strong English, Mandarin is a plus, and proficiency in MS Office; weekend standby may be required; high confidentiality and attention to detail are essential.

Qualifications

• A diploma or degree in business administration, communications, or a related field is preferred.
• 3-5 years of experience as a Personal Assistant, Executive Assistant, or similar administrative role, preferably supporting senior management or Directors.
• Good command of English (spoken and written) is required; Mandarin is advantageous.
• Strong ethical standards, with the ability to handle confidential information.
• Excellent organizational and multitasking skills with the ability to prioritize tasks and meet deadlines.
• Proficient in Microsoft Office Suite and familiarity with Zoom, Teams, Webex.
• Self-starter who can work independently with minimal supervision.
• High level of accuracy and attention to detail in handling documents and correspondence.
• Able to standby and work on weekends when support is required.

Responsibilities

• Provide administrative support to Director.
• Prepare correspondence on behalf of Director: emails, quotations, minutes of meeting.
• Manage and maintain Directors’ email accounts, filter emails, highlight urgent correspondence.
• Conduct weekly meetings with Director to discuss company business operations.
• Coordinate with internal divisions/departments and external organizations on behalf of Director.
• Assist Director to communicate and coordinate with all levels of management, staff and business associates.
• Advise the Director of impending work deadlines for internal and external commitments.
• Attend meetings with Director and follow up on progress of assignments.
• Manage the Director’s schedule, appointments, meetings, functions, and travel arrangements.

Skills

PA/EA experience

MS Office proficiency

Time management

Communication skills

Education

Diploma/degree in business administration or related

Tools

Zoom

Microsoft Teams

Webex

Outlook

PowerPoint

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

A diploma or degree in business administration, communications, or a related field is preferred.

Minimum of 3-5 years of experience as a Personal Assistant, Executive Assistant, or in a similar administrative role, preferably supporting senior management or Directors.

Good command of English (spoken and written) is required. Ability to communicate in Mandarin is advantageous in supporting job responsibilities.

Strong ethical standards, with the ability to handle confidential and sensitive information appropriately.

Excellent organizational and multitasking skills, with the ability to prioritize tasks and meet deadlines in a fast-paced environment.

Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), and familiarity with online collaboration tools (e.g., Zoom, Team, Webex) is a plus.

Self-starter who takes initiative and can work independently with minimal supervision.

High level of accuracy and attention to detail in all aspects of work, particularly in handling documents and correspondence.

Able to standby and work on weekends when support is required.

Requirement

• A diploma or degree in business administration, communications, or a related field is preferred.

• Minimum of 3-5 years of experience as a Personal Assistant, Executive Assistant, or in a similar administrative role, preferably supporting senior management or Directors.

• Good command of English (spoken and written) is required. Ability to communicate in Mandarin is advantageous in supporting job responsibilities.

• Strong ethical standards, with the ability to handle confidential and sensitive information appropriately.

• Excellent organizational and multitasking skills, with the ability to prioritize tasks and meet deadlines in a fast-paced environment.

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), and familiarity with online collaboration tools (e.g., Zoom, Team, Webex) is a plus.

• Self-starter who takes initiative and can work independently with minimal supervision.

• High level of accuracy and attention to detail in all aspects of work, particularly in handling documents and correspondence.

• Able to standby and work on weekends when support is required.

Responsibility

Role Description

We are looking for a highly organized and detail-oriented Executive Assistant to support the Director with scheduling, communications, and business-related tasks. This role need to thrives in a fast-paced environment, handles confidential matters professionally, and acts as a reliable partner in ensuring smooth day-to-day operations.

Job Description

• Provide administrative support to Director.

• Prepare correspondence on behalf of Director: emails, quotations, minutes of meeting.

• Manage and maintain Directors’ email accounts, filter emails, highlight urgent correspondence.

• Conduct weekly meeting with Director to discuss company business’s operation.

• Coordinate with internal divisions/ departments and external organizations on behalf of Director.

• Mainly to assist Director to communicate and coordinate with all level of management, staff and business associates.

• Advise the Director of the impending work deadlines for both internal and external commitments.

• Attend meeting with Director and follow up on progress assignment.

• Manage the Director’s schedule, appointments, meetings, functions, and travel arrangements, including flights, hotels, transportation, and related itineraries.

• Provide full aspects of aide to Director with confidentiality.

Benefits

• Annual Leave
• SOCSO
• EPF
• Medical and Hospitalisation Leave
• EIS
• Annual Bonus
• Medical Insurance
• Training Provided
• Allowance Provided
• Performance Bonus
• Overtime Pay