Personal Assistant to CEO

Hua Yang Berhad; Gombak; On-site; MYR 67,000 - 112,000; Full time

Benefits offered by this job

Wellness benefits

Group insurance coverage

Free parking

Family care benefits

Unrecorded leave (Eve of Hari Raya & C

Job summary

Hua Yang Berhad is seeking an experienced Executive Assistant to provide comprehensive support to the CEO, manage meetings, travel, and communications, and coordinate with senior leaders. The role requires discretion, strong organizational skills, and a professional demeanor across all levels of staff and external stakeholders.

The successful candidate will handle confidential information, coordinate driver and office support tasks, and contribute to smooth daily operations with proactive

Qualifications

• Candidate must possess at least a Diploma or degree in any field.
• At least five years' experience in executive support or PA roles.
• Strong self-motivation, problem-solving, and business acumen.
• Able to handle confidential information with discretion.
• Excellent attention to detail and professional interaction across all levels.

Responsibilities

• Provide executive and administrative support to the CEO to ensure smooth daily operations.
• Manage the CEO's calendar, schedule meetings, travel, and leave planning.
• Screen and draft communications, prepare reports, and ensure timely follow-up.
• Organize meetings, record minutes, and coordinate materials and logistics.
• Serve as liaison between CEO, Heads of Departments, and stakeholders.
• Oversee driver schedule, vehicle maintenance, and office support staff.
• Perform additional duties as required by the CEO.

Skills

Executive support

Personal assistant

Calendar management

Travel coordination

Communications

Discretion

Education

Diploma / Advanced Diploma

Bachelor's degree

Postgraduate qualification

Tools

Microsoft Office

Email management

Travel booking tools

Job description

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Duties & Responsibilities:

Provide comprehensive and confidential executive and administrative support to the Chief Executive Officer (CEO) to ensure the smooth and efficient management of daily operations.

Manage and maintain the CEO’s calendar, including scheduling appointments, meetings, business engagements, annual leave planning, as well as coordinating travel and accommodation arrangements. This includes arranging lunch and dinner reservations when required.

Effectively support the CEO by screening, compiling, proofreading, and reviewing incoming calls, emails, reports, and other documents, ensuring timely responses, approvals, and follow-up actions.

Organize internal and external meetings, prepare meeting materials, coordinate logistics, record meeting minutes, and follow up on action items. Provide general assistance during presentations and business discussions when required.

Respond to queries from Board Members, stakeholders, and external parties in a timely, professional, and discreet manner, both verbally and in writing.

Act as a key liaison between the CEO and Heads of Departments (HODs), Internal staff, Board Members, business associates, and other relevant stakeholders to ensure effective communication and coordination.

Plan, organize, and manage the CEO’s driver schedule to ensure smooth daily transportation arrangements and efficient time management, including monitoring the driver’s daily responsibilities and ensuring proper vehicle maintenance, servicing schedules, cleanliness, and road tax/insurance renewals are up to date.

Oversee and monitor the daily duties of the Tea Lady to ensure cleanliness, pantry management, timely beverage service, and proper support for the CEO’s office, meeting rooms, and visiting guests.

Perform any other duties and responsibilities as assigned by the CEO from time to time.

• Wellness (Dental/ Optical/ Health Screening)
• Group Insurance Coverage (GPA & GHS)
• Free Parking
• Family Care Benefits
• Unrecorded Leave (Eve of Hari Raya & CNY)
• Various Employee Welfares

Job Requirements:

Candidate must possess at least a Diploma, Advanced/Higher/Graduate Diploma, Bachelor’s Degree, Post Graduate Diploma, Professional Degree, or Master’s Degree in any field.

At Least of Five (5) years of working experience in a related field is required for this position, preferably in executive support or personal assistant roles.

Possess strong self-motivation, result-oriented mindset, problem-solving abilities, confidence, positive personality, and good business acumen.

Demonstrate a high degree of accuracy, resourcefulness, strong attention to detail, and excellent work ethics.

Able to work independently with minimal supervision and interact professionally with all levels of employees across various departments within the company.

Handle sensitive and confidential information with the highest level of professionalism, discretion, and integrity.