Personal Assistant

Spritzer; Taiping; On-site; MYR 33,000 - 56,000; Full time

Job summary

Jora Malaysia is seeking an experienced Corporate Secretary / Executive Assistant to support the Head of Corporate Affairs and senior management in Taiping, Perak.

The role requires coordinating with business associations, NGOs, government agencies, arranging meetings, minutes, and travel logistics, while handling confidential records. Mandarin fluency is mandatory, with strong English and Bahasa Malaysia skills expected.

Qualifications

• Must have a Bachelor’s degree in a related discipline.
• Minimum 3 years of experience in secretarial or executive support.
• Experience coordinating with associations, NGOs, and government agencies is a plus.
• Excellent organizational, coordination, and time-management skills under pressure.
• Strong interpersonal and stakeholder management abilities with discretion.
• Mandarin fluency is mandatory; good English and Bahasa Malaysia skills required.
• Proficient in Word, Excel, PowerPoint, Outlook; able to handle confidential records.

Responsibilities

• Provide comprehensive secretarial and administrative support to the Head of Corporate Affairs and senior management.
• Coordinate with business associations, chambers of commerce, NGOs, and government agencies.
• Arrange meetings, prepare agendas, minutes, and ensure follow-up on actions.
• Manage correspondence, filing, stakeholder databases, and confidential records.
• Coordinate memberships, sponsorships, official visits, conferences, and events.
• Prepare reports, briefing papers, speeches, and official correspondence.
• Arrange travel itineraries, accommodation, and logistics for meetings and events.
• Liaise with internal departments and external stakeholders to facilitate communication.
• Travel frequently for meetings, events, and stakeholder engagement as required.

Skills

Organizational skills

Coordination

Time management

Stakeholder management

Communication skills

Discretion

Mandarin proficiency

English proficiency

Bahasa Malaysia proficiency

Education

Bachelor’s Degree in Business Administration / Office Administration / Secretarial Studies / Corporate Communications / Public Relations

Tools

Microsoft Office

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

• Bachelor’s Degree in Business Administration, Office Administration, Secretarial Studies, Corporate Communications, Public Relations, or a related discipline.
• Minimum 3 years of relevant experience in a Secretarial, Personal Assistant, Executive Assistant, or Administrative Support role.
• Experience in coordinating with business associations, chambers of commerce, NGOs, government agencies, or external stakeholders will be an added advantage.
• Excellent organizational, coordination, and time management skills with the ability to manage multiple priorities and work under pressure.
• Strong interpersonal, communication, and stakeholder management skills with a high level of professionalism, discretion, and attention to detail.
• Excellent command of spoken, written, and read Mandarin is mandatory.
• Good command of spoken and written English and Bahasa Malaysia is required.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• Able to work independently, maintain strict confidentiality, and exercise sound judgment.
• Possess a valid driving licence and own transport.
• Must be willing and able to travel frequently, including outstation travel, to support meetings, events, and stakeholder engagement activities.
• Provide comprehensive secretarial and administrative support to the Head of Corporate Affairs and senior management.
• Coordinate and manage all matters relating to business associations, chambers of commerce, NGOs, government agencies, and other external stakeholders.
• Arrange and coordinate meetings, prepare agendas, minutes of meetings, and ensure timely follow-up on action items.
• Manage correspondence, official documents, filing systems, stakeholder databases, and confidential records.
• Coordinate memberships, sponsorships, official visits, corporate events, conferences, and networking activities.
• Liaise with internal departments and external stakeholders to facilitate effective communication and collaboration.
• Prepare reports, presentation materials, briefing papers, speeches, and official correspondence.
• Coordinate travel arrangements, itineraries, accommodation, and logistics for meetings, events, and business engagements.
• Accompany management to meetings, events, and official functions when required.
• Perform any other duties and responsibilities assigned by HOD from time to time.