Personal Assistant

People Profilers; Selangor; On-site; MYR 56,000 - 100,000; Full time

Job summary

Jora Malaysia is seeking an experienced Personal Assistant/Executive Assistant to support the Managing Director. You will handle high‑level administration, calendar management, travel coordination, and professional communications.

The role requires 5+ years in PA/EA roles, excellent English, superb organizational skills, discretion, and proficiency with Microsoft Office. You will liaise with internal teams and external partners to ensure smooth operations and timely follow‑ups, while handling

Qualifications

• Minimum 5 years of proven experience in a Personal Assistant or Executive Assistant role.
• Excellent verbal and written English communication with stakeholders at all levels.
• Strong organizational and multitasking abilities in a fast-paced environment.
• High discretion, integrity, and confidentiality with sensitive information.
• Proficient in Microsoft Office Suite with strong document formatting and presentations.

Responsibilities

• Provide high-level administrative and secretarial support to the Managing Director.
• Manage the Managing Director's daily schedule, including arranging internal and external meetings, travel itineraries, appointments and calendar management.
• Prepare, draft, and proofread business correspondence, presentations, meeting minutes, and reports with accuracy and attention to detail.
• Organize and maintain an effective filing system for confidential documents, particularly for HR and leadership-level matters.
• Coordinate with internal departments and external stakeholders on behalf of the Managing Director to ensure smooth communication and follow-ups.
• Handle confidential and sensitive matters with discretion and maintain a high level of professionalism at all times.
• Assist in the execution of special assignments, company initiatives, or events as directed by the Managing Director.
• Provide general administrative support for the office as needed, ensuring day-to-day operations run smoothly.

Skills

Executive support

Communication

Organization

Discretion

MS Office

Attention to detail

Multitasking

Tools

Microsoft Office

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

• Provide high-level administrative and secretarial support to the Managing Director, ensuring all tasks and communications are handled efficiently and professionally.


• Manage the Managing Directors daily schedule, including arranging internal and external meetings, travel itineraries, appointments, and calendar management.


• Prepare, draft, and proofread business correspondence, presentations, meeting minutes, and reports with accuracy and attention to detail.


• Organize and maintain an effective filing system for confidential documents, particularly for HR and leadership-level matters.


• Coordinate with internal departments and external stakeholders on behalf of the Managing Director to ensure smooth communication and follow-ups.


• Handle confidential and sensitive matters with discretion and maintain a high level of professionalism at all times.


• Assist in the execution of special assignments, company initiatives, or events as directed by the Managing Director.


• Provide general administrative support for the office as needed, ensuring day-to-day operations run smoothly.

Job Requirements

• Minimum 5 years of proven experience in a Personal Assistant or Executive Assistant role, preferably supporting C-level or senior management.


• Exceptional verbal and written communication skills in English, with the ability to engage with stakeholders at all levels.


• Excellent organizational and multitasking abilities, able to prioritize tasks in a dynamic and fast-paced environment.


• High level of discretion, integrity, and confidentiality when dealing with sensitive information or corporate matters.


• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), with strong document formatting and presentation skills.


• Detail-oriented and proactive, with the ability to anticipate needs and solve problems independently.


• Strong interpersonal skills and a team-player attitude, with a mature and professional demeanor.


• Flexibility to handle ad-hoc duties and adapt to shifting priorities when required.