Personal Assistant

Excellent Mobile Technologies SDN. BHD.; Ipoh; On-site; MYR 33,000 - 61,000; Full time

Job summary

Excellent Mobile Technologies SDN. BHD. in Ipoh, Perak is seeking a proactive Personal Assistant to support the Management Team with calendar management, meeting coordination, and confidential tasks to ensure daily operations run smoothly.

The role requires at least 1 year of PA/EA experience, strong English, Bahasa Malaysia, and Mandarin an advantage, and proficiency in Microsoft Office and Google Workspace; driving license is a plus.

Qualifications

• At least 1 year of experience as a Personal Assistant, Executive Assistant, or Administrative Executive.
• Excellent verbal and written communication in English; Bahasa Malaysia and Mandarin a plus.
• Strong organizational and time management skills.
• Proficient in Microsoft Office and Google Workspace.
• Ability to multitask and work independently; good problem-solving and coordination skills.
• Possession of a valid driving license is an added advantage.

Responsibilities

• Assist the HOD in monitoring overall departmental functions to ensure efficiency and compliance.
• Assist in monitoring online sales activities and ensure product descriptions and prices are uploaded correctly by the admin team.
• Assist in monitoring warehouse operations and stock management and dispatch.
• Provide guidance and leadership to departmental teams when the HOD is outstation.
• Manage the HOD's daily schedule, appointments, and calendar.
• Arrange internal and external meetings, prepare agendas, and take minutes.
• Prepare letters, reports, presentations, and other business documents.
• Remind the HOD of upcoming appointments, deadlines, and important events.
• Act as liaison between the HOD and internal departments, clients, suppliers, and partners.
• Coordinate follow-ups on pending tasks and ensure timely completion.

Skills

English (verbal/written)

Bahasa Malaysia

Mandarin (advantage)

Microsoft Office

Google Workspace

Time management

Organizational skills

Communication skills

Multitasking

Education

1+ year experience as Personal Assistant/Executive Assistant

Tools

Microsoft Office

Google Workspace

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Excellent Mobile Technologies SDN. BHD. – Ipoh, Perak

The Personal Assistant (PA) provides comprehensive administrative and personal support to the Management Team by managing schedules, coordinating meetings, handling confidential matters, and ensuring daily operations run efficiently.

Key responsibilities

Assist the HOD in monitoring overall departmental functions to ensure efficiency and compliance

Assist in monitoring online sales activities, ensuring product descriptions and price tags are uploaded accurately inside company online shop by the admin team

Assist in monitoring warehouse operations, ensuring smooth processes and efficiency in stock management and dispatch

Provide guidance and leadership to departmental teams when the HOD is outstation, ensuring continuity of operations

Manage the HOD's daily schedule, appointments, and calendar

Arrange internal and external meetings, prepare meeting agendas, and take meeting minutes when required

Prepare letters, reports, presentations, and other business documents

Remind the HOD of upcoming appointments, deadlines, and important events

Act as the liaison between the HOD and internal departments, clients, suppliers, and business partners

Coordinate follow-ups on pending tasks and ensure timely completion

About you

At least 1 year of experience as a Personal Assistant, Executive Assistant, or Administrative Executive

Excellent verbal and written communication skills in English, Bahasa Malaysia and Mandarin is an added advantage

Strong organizational and time management skills

Proficient in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace

Ability to multitask and work independently

Good problem-solving and coordination skills

Possess a valid driving license is an added advantage